Translator

All bidders must ensure that at the time of the submission of their proposal they are not bankrupt, suspended, debarred, sanctioned, and/or subject to legal proceedings that may affect their course of business or their insolvency. Offerors/bidders with proven conflict of interest will be disqualified.

Individual applicants must clearly indicate their Ministry of Finance (MOF) Tax ID number and provide a copy of their registration at the MOF, specify their full street address, phone number and submit a copy of their ID.

Required Qualifications:

LAU is looking for qualified eligible applicants who demonstrate the following experience:

- a BA in translation,

- at least 3 years of experience as a translator,

- familiarity with gender terminology and LGBTQ terminology,

- ability to work flawlessly in English and in Arabic,

- previous experience working with at-risk communities is desired but not required.

Proposal Requirements, Submission & Language:

The offeror is expected to present two proposals separately, a technical one, and a distinct financial one (each proposal through its separate submission). The technical proposal must not contain any budgetary or financial information. The financial proposal must be put on official letterhead of the offeror and duly signed and stamped. The financial proposal must include all information confirming the eligibility of the offeror including the Ministry of Finance Tax Number, VAT Number, registration number and date. The financial proposal must clearly show costs distinctly and clearly related to Taxes, VAT, overheads, etc.

• Only one offer may be submitted by a single offeror.
• All proposals must be developed in English.
• The proposals must be sent electronically by email as per instructions below:

Technical Proposal Requirements:

The technical proposal must include at least the following documents, properly paged, with a cover page placed on official letterhead:

 - CV of offeror (if individual applicant(s))

 - Sample work completed with at least three other clients;

Submission instructions of the technical proposal:

• The technical proposal must be bound into a single PDF file with a cover page on official letterhead, duly signed and stamped on the cover page by an authorized signatory. The technical proposal must not include any financial information related to the costing of the assignment.
• The PDF file must be named: Technical Proposal – Company Name.
• The PDF file must be submitted in a separate email to the designated email address with the following subject: Technical Proposal – Company Name.

Financial Proposal Requirements:

The financial proposal must include at least the following documents, properly paged, with a cover page placed on official letterhead:

 - Detailed financial proposal with breakdown of costs per unit, reflecting clearly and distinctly any applicable taxes;

Submission instructions of the financial proposal:

• The financial proposal must be bound into a single PDF file with a cover page on official letterhead, duly signed and stamped on the cover page by an authorized signatory.
• The financial offer must clearly indicate the validity of the offer as per terms of this request for proposal.
• The PDF file must be named: Financial Proposal – Company Name – Reference Number (as per cover page of this RFP).
• The PDF file must be submitted in a separate email to the designated email address with the following subject: Financial Proposal – Company Name.

Costing

All costs must be presented in United States Dollars (USD). As reflected earlier, offerors who are subject to VAT should clearly and separately reflect the VAT in their financial proposal.

Errors in the budget are the sole responsibility of the bidder and may result in disqualifications. Alterations to the bid after submission are not allowable. LAU reserves the right to request clarifications as needed.

All costs must be reasonable, realistic, allowable and allocable to the work being undertaken and based on demonstrated daily rates as proven through a record of salary history/past performance (bio-data sheet).

If the offeror intends to offer any discount or special price, such offers must be clearly made at the proposal stage in the closed envelope containing the financial proposal only.

LAU will not cover the cost of any pre-award costs related to the preparation of proposals under this bid and therefore any offeror presenting a financial offer requesting the coverage of pre-award costs will be rejected.

Technical elements that are not costed in the financial proposal will be considered as free of charge. LAU reserves the right to reject the offer. The financial offer must clearly reflect and detail each deliverable distinctly and separately.

Evaluation Criteria

Proposals will be evaluated as follows:

• Administratively for compliance and eligibility, and completeness of the overall offer, and reference checks as appropriate and applicable. Offerors who are not deemed eligible will not be given the chance to proceed to the technical and/or financial evaluation;
• Technically for merit, completeness of all tasks and deliverables, feasibility of approach (if required), timeline, and meeting the required qualifications and capacity;
• Financially for completeness, allowability, reasonableness, comparison to other eligible and qualified bidders, comparison to LAU’s financial expectation.

LAU will make the final award based on: Lowest Price/quality ratio.

Questions and clarifications:

For inquiries or regrets, you may reach out to the following: [email protected]

No offeror shall communicate directly with LAU staff concerning this request for proposal. All communications must be in writing, within the open period for questions, and to the specified email only.

All questions must be received by October 7, 2019 at 4PM. Questions sent after the deadline will not be addressed.

Answers to the questions will be shared with all bidders if there is any additional and relevant information.

Proposal Validity and Withdrawals:

Proposals must be valid for at least: 45 days.

Offerors may withdraw their bids at any time after submission by submitting a written notice to the address specified under section B10. Nonetheless, offerors may not change or edit their proposal after submission even if the proposal is submitted way earlier than the deadline.

Late Submissions:

Proposals submitted after the official deadline as set in this document will not be considered and will be deemed ineligible and rejected.

Award:

LAU may award one or multiple offerors. LAU also reserves the right to break down the deliverables and make a partial award to an offeror based on a partial list of services. Accordingly, financial offers must clearly reflect each deliverable separately by presenting a clear breakdown of costs in the financial proposal for each deliverable distinctly. Only shortlisted/selected offerors will be contacted. LAU will make an award in writing only. LAU expects to make an award within the validity period. Additional documents may be required prior to award to demonstrate proof of eligibility.

Terms and Conditions:

LAU will apply the specific terms and conditions to any resulting service agreement out of this tender based on the sponsoring agency requirements and regulations.

It is worth noting that the service provider has no direct communication with the sponsoring agency during implementation and LAU is considered the source of direction, guidance and decisions only.

All information submitted by offerrors under this tender is considered confidential as per LAU’s applicable policies and procedures and will not be released publicly.

Any interference by an offeror in the tender process at any stage whether to influence or alter a decision making process will result in immediate disqualification of the offeror.

LAU performs business related to this tender in writing only and therefore, any communication related to this tender, received proposals, and resulting decisions are communicated solely in writing.