Procurement Officer

Job Description

Procurement Officer

1. Background Information

The Community Organization for Development and Empowerment-TCODE-INITIATE is a Nongovernmental, nonprofit, youth oriented organization based in Lebanon and dedicated to assisting vulnerable communities through youth inclusion and empowerment. While keeping youth at its focus of its mission, TCODE-INITIATE continually endeavors in creating comprehensive and inclusive programs aimed towards the empowerment of youth, and its concentric circles of influence.

In the process of delivering its Mission TCODE-INITIATE aspires to keeping its status as a hub for youth allowing them to: access a safe space, and acquire knowledge and access to a network of social and political influencers enhancing their social participation in decision making processes. 

1. Purpose of the Employment

We are seeking a detail- oriented, thorough and organized Procurement Officer to oversee purchases. Procurement Officer will play a key role in procuring high-quality and cost-efficient supplies for our organization. He/ She will follow procurement procedures, maintain an updated list of current and incoming inventory and be responsible for purchases.

1. Tasks:

1. The Procurement Officer is responsible for the procurement management of TCODE-INITIATE projects.
2. Prepare procurement plan for all project assets in consultation with program manager.
3. Draft bidding documents for all project tender packages
4. Take part into the tender evaluation committee works, including drafting the tender selection/ evaluation forms, announcing tender results, and preparing the procurement provisions that will be included in the contracts.
5. Evaluates tender offers and prepares tender evaluation forms and tender evaluation reports.
6. Maintains physical archive of tender documentation.
7. Coordinate and provide administrative support on requests for procurement with field officers.
8. Coordinate procurement process according to procurement policy, guidelines and procedures.
9. Carry out procedures regarding procurement, bid evaluation and selection in accordance with TCODE-INITIATE regulations;
10. Ensure adherence to TCODE-INITIATE’s Procurement management policies and procedures in all processes and projects.
11. Participate in the project Procurement Panel;
12. Preparation of presentations and reports.
13. Support coordination of project activities.
14. Support in logistic management.
15. Maintain an updated inventory.

Reporting and Deliverables

The Procurement Officer is required to come up with:

1. Timesheet

1. Timeframe

12 months.

1. Qualifications:

1. Academic Qualifications:

• Minimum of a Bachelor degree in Business or any relevant degree.

1. Experience:

• Minimum of 5 years experience in Procurement/ operations field.

1. Competencies/Knowledge:

• Knowledge in use of computer software packages for word‐processing, excel, power point, and the internet;
• Excellent communication skills;
• Excellent reporting skills;
• Excellent analytical and problem-solving skills;
• Fluent in English and Arabic;