Project Assistant - Sin El Fil

POSITION OBJECTIVE:

The Project Assistant is responsible for overseeing and managing all project procedures and facilitate the effective and successful planning, and implementation of the program activities and other tasks as assigned by the project coordinator.

DUTIES:

• Support in implementing the project
• Assist in preparing all M&E needed data sheet and reports.
• Assist in the writing the narrative reports as well as the weekly and monthly reports, attend meetings as requested in order to record minutes
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing related to the project, and process requests on Dynamics.
• File and retrieve project and supporting documents, records and reports related to the project
• Prepare responses to correspondence containing routine inquiries related to the project
• Support staff in assigned project‐based work
• Maintain confidentiality in all aspects of client, staff and agency information
• Monitor the project components
• Report to the Project Coordinator on a daily basis the targets reached, activities progress, obstacles, gaps, needs, complaints, etc.
• Present recommendations and suggest ideas in order to improve the quality of work.
• Attend donors’ meetings as requested.
• Create presentations for the meetings and prepare the MOM
• Conduct site visits three time per week and when needed

 SKILLS:

 Business Skills

• Good communication and interpersonal skills
• Ability to work effectively as a team member and with minimal supervision
• Good organizational and basic project management skills
• Excellent knowledge of written and spoken Arabic and English
• Ability to work well under pressure

Computer Skills

• Microsoft office – all applications
• Software applications required for daily operations

EXPERIENCE & KNOWLEDGE

• 1 to 2 years of experience preferably in management/administration