Procurement officer, Safety & Security focal point

Detailed Job Description

• Oversee the development and implementation of procurement, warehousing, and distribution strategies, and suggest recommendations as needed to ensure the success and compliance of all procurement-related activities.
• Prepare, update, and strictly abide by the organization’s procurement policy and ensure that all procurement documents are implemented and utilized according to the policy.
• Prepare the procurement plan before the project start date and submits it to the Head of Operations, Head of programs and/or Project Manager for approval.
•  Prepare a monthly report around the procurement activities for all the active projects.
• Source and evaluate suppliers/vendors, negotiate contracts, and ensure timely delivery of goods and services.
• Manage orders and arrange stocking of materials and equipment and ensure they meet PO requirements.
• Assure that suppliers deliver their materials and services in accordance with standards of price, time, availability, quantity, and quality agreed upon with the project manager.
• Develops a preferred trusted suppliers list that rates the selected suppliers based on previous experience in terms of accountability, cooperation, price, quality, and time.
•  Assure all invoices are audited for compliance with contract terms and supervises contract closeout.
•  Conducts bi-weekly field visits to relevant stakeholders (vendors, suppliers, corporate partners, restaurants.) to make sure the procurement process is implemented according to the organization’s policies and procedures as well as the contract agreed upon, while maintaining a professional relationship with them.
• Monitor supplier performance and address any issues or discrepancies immediately to the Head of Operations.
• Arrange deliveries, plan, and track the shipments of products according to the order requirements.
• Receive goods with accurate invoices and delivery notes.
• Execute orders and introduce the data in the inventory and logistics ERP software.
• Prepare accurate reports related to deliveries and purchase orders.
• Stay updated on industry trends, procurement regulations, and best practices to ensure compliance and efficiency.
• Conduct regular security checks and risk analyses in areas of intervention to identify potential threats and vulnerabilities.
• Monitor and track security incidents and provide timely and accurate reports to the management team.
• Collaborate with local authorities, community leaders, and other stakeholders to enhance security measures and build positive relationships.
• Oversee the installation and maintenance of security systems, including CCTV, access control, and alarms, if and when applicable.
• Conduct regular awareness raising to ensure staff members are prepared for emergencies.
• Manage the procurement and distribution of security equipment and supplies.
• Stay informed about current security trends, threats, and best practices, and integrate this knowledge into the organization’s security protocols.
•  Perform any additional tasks, when requested by the Head of Operations.

Report to: Head of Operations

Supervisory Responsibility: —

Collaborate with: Executive Director, MEAL, Program Heads, Accounting, Finance, HR, and Communication, Field team.

Knowledge and Experience

• BA preferably in Supply Chain Management, Finance, sales, or business administration.
• Experience in supply chain, logistics, or procurement.
• Excellent negotiation skills.
• Experience with supply chain management software
• Completed training on safety and security management or a related field.
• Knowledge of local security laws, regulations, and best practices
•  Excellent time-management skills
•  Knowledge in Microsoft Suite: Word, Excel, and PowerPoint.
• Knowledge in ERP Microsoft system is a plus.
• Excellent command of Arabic and English languages (writing, reading and speaking).

Nusaned has zero tolerance towards any form(s) of sexual harassment and/or SEA (sexual abuse and exploitation). It expressly prohibits and will not tolerate any form of harassment or exploitation, be it physical, sexual or psychological. Nusnaed expects all its staff/contractors/sub-contractors/volunteers to be in compliance with the safeguarding/PSEA policy, and any breaches towards this policy would lead to immediate and effective termination of the contract.