Public Call for Tender nb. 83438742 Junior STE outreach for Competency based training and Work based learning in the industrial maintenance sector. 18.2208.9-001.00 QuA-VET

General information

Brief information on the project

The project "Improving the Quality and Attractiveness of Vocational Education and Training in Lebanon" aims to increasingly align vocational education and training in sectors with sustainable employment potentials with the needs of the Lebanese economy.

Emphasis is placed on improving the partnership between vocational training institutions and the private sector, strengthening human resource capacity in vocational training institutions, and developing practice-oriented training programs. The target groups of the project are young people, unemployed and underemployed adults who want to improve their employment prospects through qualifications relevant to the labor market.

The implementing partner is the Directorate General for Vocational and Technical Education (DGVTE), which lacks capacity at various levels to involve the private sector in vocational education and training. This concerns curriculum development, teacher training and the expansion of practical elements in teaching. The project's advisory approach includes establishing and advising coordination bodies with representatives of the state vocational training sector and company representatives at the macro and steering levels, piloting cooperation models between vocational training institutions and the private sector, systematic human resources development in public vocational training institutions and testing competency-based, modularized training programs.

Context

At first glance, the world of vocational education and the world of business and industry may appear very different. Schools will be focusing on working with students from a wide variety of backgrounds and, over a number of years, aiming to develop their capability. Business and industry on the other hand will be focused on the needs of their customers and ensuring that the products and services that they produce can meet their expectations and sold at a price that makes the business viable. On the surface it appears that developing a productive partnership with local industry may be hard to achieve.

In relation to promoting the link between the public TVET system and the needs of the employers in the country, the Lebanese Minister of Education issued a resolution to establish a School Advisory Board (SAB) in technical schools and institutes. The National Strategic Framework for TVET in Lebanon (2018) also states the necessity of activating these boards as a tool to enhance cooperation between education and employers, being a vital link between vocational and technical education and the business and industry sector. In addition to establishing school advisory boards, the cooperation between the school and the private sector can be strengthened by offering work based learning (WBL) opportunities. The Work-based learning aims at supporting trainees to apply the learned competences by matching them with businesses, as part of a competency based training (CBT) which includes 40 hours of training in schools followed by 80 hours within the business to exercise their skills on a practical level. Through this WBL period, participants will be able to practice and acquire additional practical knowledge additionally to a boost in work experience.

The CBTs will be organised to train interested participants on Health and Safety at work, maintenance of  CNC  machines, and maintenance of industrial machines, while respecting the safety standards. Since the teachers come from the public sector, the trainings will occur in the afternoon and in the public TVET schools/institutes of Nabatiyeh, Saida, Chehim, Zrariyeh, Bekaa, Riyak, Zahle, Arsal, Al Hermel and Zgharta.

The target group consists of interested candidates who are not enrolled in an educational system (school or university), but rather dropped out from the BT or TS or are already working in the sector and what to upgrade their practical comepetences. Hence, they should have a basic background about the operation and maintenance of manufacturing machines and they should be residing in the surrounding of the previously mentioned areas (within a radius of maximum 20km).

Outline of the mission

In the frame of the QuA-VET project, GIZ is organising Competency Based Trainings in the field of Maintenance of Manufacturing Machines and Machines followed by Work Based Learning (WBL) in companies and industries in the selected schools.

As part of its outreach strategy for Competency Based Trainings GIZ QuA-VET is looking for a short term expert whose mission will consist of the following:

Training attendee outreach

The STE will be provided with an assessment sheet and a set of criteria for the selection of potential trainees in the Maintenance of Manufacturing Machines. The target group for trainees consists of interested women and men who are not enrolled in an educational system (school or university). They should have a basic background on machines and they should be located in the surrounding of the previously mentioned areas. Potential companies will be selected based on their specialisation on the field of maintenance and industrial use of machines, based on criteria given by the QuA-VET team.This contract covers a total number of up to 6 CBTs delivered in the assigned school.

Training courses modules:

Health and Safety

• Maintaining a safe and healthy work environment

CNC Machine

• Cleaning
• Conducting routine maintenance
• Troubleshooting electromechanical malfunction

Bottle filling machine

• Conducting routine maintenance
• Troubleshooting mechanical malfunction
• Replacing rotating worn-out parts
• Replacing transmission worn-out parts
• Troubleshooting pneumatic malfunction
• Replacing pneumatic parts
• Troubleshooting electro-mechanical malfunction
• Replacing electro-mechanical parts
• Replacing electrical motor
• Installing and setting up machine

WBL provider identification

The STE will be provided with an assessment sheet and a set of criteria for the selection of potential WBL companies in the Maintenance of Manufacturing Machines. The task is to conduct outreach to companies in the mentioned area of the technical schools Nabatiyeh TI, Saida TI, Chehim TI and Zrariyeh TI. The assigned expert will coordinate with the directors and the QuA-VET team to organise scouting for potential companies to provide WBL opportunities. This contract covers a total number of up to 6 CBTs delivered in the assigned school.

GIZ shall hire the contractor for the anticipated contract term, from 31.07.23 to 31.07.24

The contractor shall provide the following work/service

Outreach on CBT particpants:

• Conduct visits to the project partner schools (Chhim, Saida, Nabatiyeh, Zrariyeh).
• Attend meetings with QuA-VET team, directors/teachers, and students.
• Meet with the school directors and QuA-VET team to prepare the outreach – coordinate roles and responsibilities with the QuA-VET team.
• Review and suggest improvement of templates for information gathering about potential participants sent by the QuA-VET team.

• Visit households, centers, companies, and municipalities in the selected areas to distribute communication material about the training and present the project and trainings and answer questions of interested people (ideally as a tandem with a school representative).
• Prepare a list of the visited locations in which the material (flyers, factsheets) were distributed with dates of the visits.

• Provide interested beneficiaries with information on the training and the selection process.
• Gather information (according to the approved template of information gathering) about potential eligible training participants interested in the field of Maintenance of Manufacturing Machines using the flyers and factsheets to explain the content of the trainings. The list should consist of minimum 15 participants per CBT. The information gathering should help filter the interested participants to tie with the project’s requirements.
• Send the list of potential course attendees to the school director for his/her final selection.
• Receive date of orientation at the school from the director.
• Inform the participants about the orientation session through phone calls.

Attend the orientation session, support the director and the QuA-VET team in the delivery of the presentation and assist with the registration of participants.

Identification of WBL providers:

• Receive list of companies in the region from the director by email (minimum 15 companies for each school).
• Participate in scheduled meetings by the director to the companies (HR/decision making person) to explain about the Competency Based Training courses and the Work Based Learning and the content of the different curricula.
• Review the evaluation sheet of the company sent by the QuA-VET team and suggest improvements if needed.
• Visit potential training companies and based on the visits fill template with needed info (e.g. safety in the company, insurance during working hours, the presence of PPE for interns, ISO certification)

• Inform the company about the previously specified curriculum from the director and the learning outcomes expected through WBL to establish what tasks he/she is capable of doing (introduction to the training curriculum and sharing the curriculum to be studied)
  • Clarify the WBL conditions with the company (tasks, skills to be acquired, working conditions, identify the company trainer/supervisor in charge of monitoring the student during the WBL).
• Explain the CBT approach using a powerpoint presentation shared by the QuA-VET team to make sure that the trainer/supervisor from the company is aware of the approach.

• Discuss (with the director) and the HR/Person of the company in charge the following:
  • • Number of employees in the company.
    • Number of trainees the company is willing to take.
    • Which modules can the company host in their premises for the WBL. 
    • How many editions the company can be involved in.

• Placing students in WBL providers
  • Assist, the director to provide companies with students’ profiles.
  • Coordinate the WBL training schedule with the companies for each student and inform the related teachers.
  • Coordinate the signature of training agreement with company (the agreement should only include the company, the director and the student).

• Compile the above mentioned data from the field (list of information gathering about participants and list of the visited locations) and send it to the director and QuA-VET team.
• Report on challenges encountered, good practice and recommendations for outreach activities in the same area.

Based on mission results and geographical knowledge of the STE, he/she could be rehired either in the same area or in different one.

Outputs/Results:

The outputs / results requested by the Expert are:

• Visiting schedules to
  • Selected schools in Chehim, Saida, Nabatiyeh and Zrariyeh (3 visits per school: meeting with director, submitting the above mentioned papers and orientation session)
  • Households, centers, and municipalities to achieve around 15 participants per training.
  • Companies for the WBL per subregion.
• List related to the mapping of potential interested candidates in the vicinities (up to 20km) of the selected schools in the Chehim, Saida, Nabatiyeh and Zrariyeh (incl. exact locations and material distributed).
• Filled assessment sheets of the companies.
• Attendance list for the orientation sessions with the potential candidates.
• Mission reports according to project templates.

 Administrative Deliverables

•    A comprehensive end of mission’s report submitted to team leader for revision and approval following the structure:

• Scope and objectives of the mission (incl. field visits and deliverables)
• Approach adopted for conducting the mission
• List of outputs produced during the mission (including meetings and people met)
• Description of the outputs produced during the mission
• Problems and challenges encountered during the mission (incl. field visits)
• Recommendations for the follow-up of the mission
• Recommendations for the improvement of project implementation

• All documents produced should be delivered in hard copy and in digital form using exclusively MS-Office applications