PROJECT ASSISTANT - EU IBM Lebanon Phase 3
Interested candidates are requested to submit their application in English through the ICMPD online recruitment system at https://careers.icmpd.org/ ,by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in the course of the online application, the motivation letter and personal CV must be uploaded in the EuropeAid format in English. The template is available for download at https://careers.icmpd.org/. All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview. In the event of a technical issue with your application, please email [email protected]
TASKS AND RESPONSIBILITIES
1. Support to project administration:
- Support the Project Manager and the Long Term Expert(s) with the daily project operations;
- Provide informal translation of written project related documents (presentations, training material, publications, correspondences, strategies, action plans, factsheets etc.) ;
- Provide informal language support to various face-to-face as well as virtual project meetings, workshops, seminars, training sessions etc. from English into Arabic and vice versa;
- Assist in implementation of project activities in accordance with the work plan;
- Prepare administrative documents, collect and compile inputs to documents;
- Draft routine correspondence to experts, project counterparts and service providers in both English and Arabic;
- Assist in processes for recruitment of project staff and experts;
- Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;
- Administer contracts with service providers, interpreters and experts;
- Collect, compile and organise background materials, documents and other materials for meetings;
- Compile project reports;
2. Support to project activities:
- Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities;
- Provide support to the organisation of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social programme, catering, participant lists, DSA calculations;
- Support the project team in preparing and providing backstopping during missions;
- Maintain the project filing system;
- Support implementation of project-related communication activities;
- Prepare minutes and summaries of actions to be taken.
3. Support to project formulation:
- Collect, compile and organise inputs to formulation of project proposal and documents for new projects.
KEY RESULTS (as per Job Component):
- Administrative, language and logistical support activities implemented promptly, accurately and efficiently;
- Project implementation supported by efficient and timely support to organisation of activities;
- Project filing system maintained;
- Working relationship with service providers and experts handled efficiently and in a professional manner
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت