Project Coordinator

Job overview:

The Project Coordinator ensures the successful implementation, monitoring, and evaluation of a broad range of activities under one or more projects, and provides guidance and structure to implementation.

The Project Coordinator also plays a major role in designing, writing, and developing concept notes and full proposals.

In particular, the Project Coordinator shall ensure that the expected results under all the ongoing projects are achieved as per the projects’ contracts and guidelines (management, implementation, procurement, financial, human resources, etc.).

Many tools may be used to ensure harmony and global tracking of projects’ progress and deliverables such as the Indicator Tracking Table (ITT), logframes, progress narrative reports, and weekly/monthly meetings with all the departments that are involved in project implementation.

Standards and Policies across Departments

The Project Coordinator implements and consolidates best practices and processes within the organization.

In particular, the Project Coordinator shall standardize the headquarters processes across all departments and services, to ensure that all the policies, tools, and processes are standardized across both offices.

The Project Coordinator provides consistent project management guidance, methods, systems, tools, and metrics for consistent project outcomes throughout the organization. This maintains consistency between Project Coordinators and heads of departments working on different projects, across different departments.

Responsibilities and duties:

All Departments

• Monitor the quality and timeframe of all the activities conducted by all departments.  
• Ensure that all the departments are operating in line with relevant internal SoPs
• Ensure that data entry is successfully completed among all departments as per the SoPs.
• Facilitate the drafting of SoPs that are not put in writing.
• Communicate relevant project information and updates to all team members as well as updates and training opportunities received from partners and other stakeholders.​​​​​

Proposal Writing (Reporting focal points: Grant Developer)

• Assist the Grant Developer in designing and writing concept notes and full proposals
• Assist the Grant Developer in developing logical frameworks and work plans for projects
• Convene meetings with CSOs and other initiatives to discuss potential partnerships
• Assist potential partners and co-applicants in drafting their activities
• Proactively explore funding opportunities
• Assist the Grant developer in designing and developing the Project Description of the PRM project on a yearly basis.

Management Department (Reporting focal points: Management team)

• Assess the performance and supervise the work of the Head of SWs’ Department and Referral Focal points (hereinafter referred to as management team).
• Submit monthly reports to the Project Director on the findings of 3.1.
• Conduct weekly meetings with the management team to discuss progress and challenges
• Conduct monthly/quarterly meetings targeting the management team in Tripoli and Beirut offices
• Support the management team in the implementation of the projects.
• Closely coordinate with the Project Director to develop one ITTs
• Ensure that the projects’ targets are achieved as planned.
• Closely coordinate with the Project Director, Finance Manager, and Data Analyst every week to discuss the targets and allocation of beneficiaries per project.
• Ensure that the projects’ services are provided in a quality and timely manner.
• Ensure that the tasks related to the means of verification (i.e., BIQs/CIQs, Resilience forms, pre- and post-clinical tests, etc.) are properly conducted as per the projects’ log-frames.
• Address the challenges faced by the management team and replicate best practices

Coordination with donors and other stakeholders

• Attend the PRM coordination meetings
• Develop Quarterly, Interim, and Final reports and share them with the donors. In particular, The Project Coordinator will be in charge of drafting mid-year and final narrative reports under the relevant projects and contribute to drafting other reports.
• Closely Coordinate with external experts and organizations, hospitals, PHCCs, and other institutions sub-contracted with Restart under its Project Partnership Agreement.
• Develop referral strategies with all concerned stakeholders (including health, mental health, and other actors operating under different sectors).
• Actively participate in the monthly sector working group and MHPSS TF meetings to exchange experiences and explore solutions to existing needs.
• Develop sub-agreements between Restart and different stakeholders in line with Project activities (Consultants, universities, other organizations)
• Manage service users’ complaints (review complaints and address responses)