Hub Assistant

MMU- Tripoli Zgharta is a three-year project implemented by the CWB. It aims to increase access to primary and secondary health care services for the vulnerable Lebanese and Syrian refugees in Tripoli and the districts of Zgharta and Danniyeh. The project will operate one MMU offering medical inspections, free of charge medicines, referrals to healthcare centers, and psychosocial support. The unit will operate in 10 different locations in the targeted region over a specific routing plan. The latter takes into consideration the intensity of needs as well as other stakeholder services to avoid overlapping and increase coverage.

Under this project, CWB is seeking to recruit a Hub Assistant having good managerial and communication skills to coordinate the activities in the hub and ensure a proper stock management and financial update. He/she directly coordinates with the operation team in CWB and reports to the MMU coordinator.  

Objectives

The objective of the Hub Assistant position is to manage the project stock, financial issues, and admin work (including asset management) to ensure the MMU team is applying and answering donors request and CWB operation requirements. The Hub Assistant shall perform various administrative duties, including maintaining project documentation and managing financial queries.

Scope of Work

The Hub Assistant will be primarily responsible of the following activities:

• To manage the invoices and prepare a monthly statement of account to be shared with the local management (running costs, referral to PHC, external laboratories, hospitals…). A copy of all documents sent to CWB should be kept in the hub
• To control timesheets and mileage of the two vehicles 
• To add all statistics related to the hub in the MMU Information system (depending on the installed Information system)
• To develop and maintain filing system for the MMU activities
• To report any discrepancy in the project flow to the management
• To send a periodic statement of expenses of the MMU’s operation to the management (in the middle of each month and at the end of each month)
• To carry out other tasks assigned by the management and related to site operation
• To be responsible of delivering medical drugs on daily basis to the MMU medical team. The Hub Assistant should be responsible of the medical drugs’ stock (provides the quantity according to the needs requested by the MMU medical team, controls the dispensed quantity v/s the remaining MMU stock) 
• To coordinate with the MMU nurses on the replenishment of the medical drugs’ stock of the MMU according to the budget
• To prepare the monthly order of medical drugs (or every 2 months), in coordination with the MMU medical team, before any lack of medical drugs
• To prepare the procurement request of offices supplies, medical consumables…. in coordination with the MMU team.

Essential Minimum Qualifications

• Bachelor degree in management, finance, or relevant fields

• Proven work experience in humanitarian projects

• Proven experience in managing assets

• An ability to develop and interpret schedules, flowcharts and action plans

• Strong organizational skills, including time-management and multitasking

• Knowledge and exposure to the social and cultural values of the region

• Excellent teamwork and communication skills

• Excellent knowledge of Arabic and English languages

Main Deliverables/Expected achievements:

• Timely weekly and monthly financial and stock reporting.
• Proper filling system.
• Monthly medicine order.
• Monthly staff timesheets.

• All progress is described and shared with M&E unit.
• All inquiries raised by staff, cooperating partner and donor are addressed.
• Schedules and implementation plans are followed, and activities are timely achieved.
• All hub activities are well implemented, and desired deliverables are reached.
• Budget is monitored in collaboration with the MMU coordinator

Period

• 12 months with possible extension (Aug 2020-Aug 2021)

How to Apply

• Deadline to submit CV: June 30, 2020

• Interested candidate should send their CV to: [email protected]