Administrative & Procurement Assistant

يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Please submit CV and cover letter to [email protected]. Incomplete applications will not be considered.

Include position title in the subject line.

 

البريد الالكتروني للشخص المسؤول: 
الوصف: 

Job Summary

The Procurement Assistant will prepare procurement packages and provide administrative support to staff and the Operations Manager.

 

Position Responsibilities

 

  • Prepares, maintains, and reviews purchasing files, reports and price lists;
  • Assists with developing bid specifications;
  • Process requisition orders. Verify accuracy, terminology and specifications;
  • Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met;
  • Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors;
  • Compares prices, specifications, and delivery dates to determine the best bid among suppliers;
  • Maintains documentation of purchase orders and verifies invoices for payment with accounting;
  • Develops and maintains necessary records and files for efficient operation;
  • Assists with developing and revising procurement operating procedures and policies as needed;
  • Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
  • Provides administrative support to staff to the Operations Manager.
  • Reports to the Operations Manager.

 

Minimum Requirements

  • 0-3 years experience in administrative tasks for NGOs, such as preparing procurement packages.
  • Experience establishing startup operations/projects in new countries preferred.
  • Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in Palestinian refugee camps in Lebanon.
  • Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
  • Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area is preferred.
  • Bachelor Degree or its International Equivalent in Supply Chain, Logistics, Economics, Finance, Engineering or Business Administration.
  • Ability to read, write and speak English and Arabic

 

منتهية الصلاحية
آخر تاريخ التحديث: 
09 مايو, 2019
قطاع(ات) التدخل:
الأطفال والشباب, اللاجئين, التدريب وبناء القدرات
آخر مهلة للتقديم:
السبت, 18 مايو 2019
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
N/A
الراتب
N/A
نطاق الراتب:
بين 800 و 1200(دولار أمريكي)
درجة التعليم:
غير مطلوبة
تفاصيل درجة التعليم:
متطلبات الخبرة:
الخبرة غير مطلوبة
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
  • بيروت
randomness