Project Assistant

Hilfswerk Austria (HWA) is one of Austria's leading organizations for development cooperation and humanitarian aid. Within the scope of HWA we provide worldwide assistance to people in need.
We respect the culture, history, structures, traditions and customs of the communities and countries where we are active. We provide help for all people regardless of their heritage, gender or religion. The planning and realization of our projects always take place in conjunction with our local partners.

The project's aim is to contribute to improving the humanitarian situation of Syrian refugees in Beirut affected by the violence in Syria.
The Project Assistant will work under the supervision of the HWA Project Manager in Lebanon and the Desk Officer of HWA headquarters in Austria. Responsibilities and duties will include, but are not limited to, the following:
 

Assist the Project Manager in all project-related activities
Review and monitor programatic and financial documentation of the implementing partner, including monthly reports, invoices, quotations, procurement procedures, purchase orders, following HWA’s Handbook and the donor guidelines
Support the Project Manager in overseeing completeness and transparency of the sources of verification to measure the achievement of the outlined indicators of the project proposal
Financial management (single-entry book-keeping) in an accurate and transparent manner and according to HWA regulations, reporting all financial matters to the Project Manager
Assist in both oral and written translations
Assist with drafting the reports in cooperation with the Desk Officer in HWA headquarters in Vienna and the HWA Country Representative in Lebanon on project progress and impact of the humanitarian intervention
Provide coordinating, networking, collaborating and project monitoring support to the Project Manager
Responsible for all admin-related activities according to HWA regulations, including managing HWA resources and vehicle
Focal point for gathering and centralization of security information. Ensuring strict adherence to the guidelines of HWA and recommendations of UNDSS
Maintain a transparent filing system
Provide support concerning matters of project administration as needed
Liaise with key-stakeholders as necessary

 
All responsibilities need to be executed in an unbiased and transparent manner. The position requires self-discipline to work independently.
Requirements:
 

Fluent in English and Arabic; knowledge of French would be an asset
Resident of Lebanon and permission to work in Lebanon with valid driving license
Familiarity with INGO procedures as well as monitoring tools has to be demonstrated
Basic accounting and management skills essential
Excellent skills in Word and Excel are required
Able to work long hours and independently
Base of work is Beirut, with frequent travel to project areas
Excellent communication skills and interpersonal relations with communities
Good organizer, pro-active and dynamic with the right portion of common sense
Able to start As Soon As Possible.