Executive Manager

21/01/2019

Zoukak Theatre Company and Cultural Association is looking for an Executive Manager in charge of supporting the General Manager with the overall management of Zoukak. The Executive Manager will be focused on administrative & finance follow-up, as well as the implementation of the strategy designed in coordination with the board; in order to ensure that Zoukak has the capacity to implement successfully its ongoing projects & has the capacity to sustain its activities on the long run.

He/She will be based in Beirut, at Zoukak Studio.

• Internal interfaces

• General Manager
• Projects Coordinator
• Finance & Administrative Officer
• Communication Officer
• Technical team
• Venue Manager
• Artists
• Board members
• Volunteers & interns

• External interfaces

• Partner organizations
• International & local governmental & non-governmental organizations
• Banks
• Suppliers
• Funding bodies
• Consultants
• Auditors
• Lawyer

Administration & Finance

• Is in charge of the management of Zoukak general administrative and financial aspects, in close coordination with the administration and finance officer.  This includes the preparation  & follow- up of the yearly budget of the organization, and its presentation to the board in the last quarter of Y-1.
• Track the budget and ensure the financial control of the on-going activities
• Ensure opening and closing of cashboxes as per the admin 
guidelines and budget lines in 
coordination with the admin & finance officer
• Ensure all proper financial procedures and internal guidelines are correctly implemented.
• Every month, control the accountability of the previous month & the reconciliation with bank statements
• Coordinate with the external auditors with regards to audit of annual financial statements and other certifications
• Ensure that the filing and archiving of administrative, project, and financial documents is implemented on a regular basis (hard & soft copies)
• Update Zoukak Guidelines on a regular basis

Human Resources

• Support the recruitment & management Zoukak staff; Ensure they have clear objectives and follow-up the adequate implementation of their duties
• Design and facilitate the capacity building of Zoukak staff as needed
• Prepare and contribute to the yearly evaluation with employees
• Ensure that the human resources contracts, invoices and payments are done in due time in 
coordination with the admin & finance officer

Monitoring and Evaluation

• Ensures that indicators as stipulated in the log frames are reached as planned
• Keep the Monitoring & Evaluation tool updated, and adapt it as needed
• Ensure that narrative and financial reporting requirements are met

Projects Implementation

• Ensure that projects are implemented within the expected timeline, budget, and following the agreed log frame.
• Follow-up with projects coordinators to insure compliance of the implemented activities with the board strategy and the funders’ requirements

Donor relation

• Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines
• Develop concept notes and project proposals in close collaboration with the General Manager and the Finance and Administration Officer
• Support external donor audits

Venue Management

• Follow up the implementation of logistics related to implemented activities 

• Manage the production and logistical management of the Zoukak Studio in general as well as 
Zoukak events and their delivery
• Follow up the studio management and logistics (Zoukak furniture, maintenance, fixing if needed, 
protection and of their storage as needed)
• Work occasionally nights and weekends to attend events or to organize activities 


Other

• Ensure the implementation of the communication strategy
• Ensure the implementation of the sustainability strategy based on multiple levels: revenue generating activities, support program, administrative revenues and fundraising
• Ensure the implementation of the Audience Building strategy
• Coordinate with the lawyer for any legal matter related to Zoukak
• Ensure follow-up with work interfaces listed above, and other relevant partners as needed
• Other as needed

• Master degree in NGO management, political or social sciences, development studies or other relevant field
• Several years of experience in development work or NGO field
• Approach, in steering, monitoring and implementing of programmes/projects
• Strong background in administrative and financial management
• Knowledge and experience in the region of the Middle East
• Very good level written and spoken Arabic & English. French would be also appreciated

• Listening skills
• Collaboration. Ability and willingness to work in a team
• Flexibility and adaptability
• Targeted and result-oriented (steadfast, perseverance)
• Stress management. Able to work independently and under pressure
• Networking, negotiation and more general communication skills
• Multi-tasking to cope with a wide spectrum of tasks

To apply, send a cover letter and a CV to [email protected] with the title of the email ‘Executive Manager/ Your name’ by January 6th, 2019.