Procurement Officer

Work with ADPs, areas, programs, projects and other departments to ensure clear specification of requirements.

Insure specifications in item catalogue are maintained and accurate

Receive purchase request from internal customers

Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.

Identify suppliers to fill requisitions in accordance with approved supplier management policies

Issue tenders and provide analysis of tenders to include technical recommendations for Procurement Committee

Generate Purchase Order from selected and approved suppliers

Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services

Maintain good level of public relations with outside suppliers as well as strong partnership with internal users

Advise and seek approval of internal customers of modifications from original requests.

Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Coordinate and facilitate the timely fulfillment of the PO with ADPs, requesting departments, suppliers, and Logistics function ( if needed)  to ensure appropriate receiving and order fulfillment

Identify alternative supply sources for materials / services not under contract

Work with Logistics to ensure safe delivery and receipt of ordered materials

Resolve conflicts with deliveries and suppliers

Conduct market assessments for specific categories of spend

Pre-qualification and vetting of suppliers for defined categories of spend

Quality reviews to insure technical compliance by suppliers

Manage day-to-day supplier relationship and performance for assigned commodities

Track and analyze procurement performance and savings against established target levels (KPI’s and PO Savings tracking tool

Support SCM performance monthly to Hub Leader and NO Leadership

Ensure the submission on all suppliers for Block Party Screening to Hub Analyst

Support continuous improvement in Procurement through monitoring of Procurement Progress Reports and Procurement monthly tracking  reports

Maintain and update critical NO procurement data (item master, supplier master

KNOWLEDGE, SKILLS AND ABILITIES

University degree in Business Administration, Social Science, Procurement or similar degree

Professional Qualification preferred, partly CIPS qualified preferred

At least 3-5 years’ experience in purchasing

Knowledge of the 7-Step Sourcing Process

Negotiation experience

Contract Management experience

Basic knowledge of local legal positions for contracts

Ability to analyse and report on Supply Chain Management and financial metrics

Understanding and ability to perform of market analysis, supplier evaluation, total cost of ownership analysis, category strategy development & implementation

Good communication skills

Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access and Internet)

Proven problem analysis and decision making skills

Ability to work in a team

Good skills in English and regional used language(s)

Good Supply Chain Management expertise