Human Resources Assistant – G4 - UNHCR FTA Contract – JO# 16466 – PN 10030234 – Beirut, Lebanon

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website:  https://lb.unhcrjobs.org/  no later than COB 24/03/2019.

 

Please note that only applications received through the above website will be accepted and no applications will be accepted through email.

 

Only short-listed candidates will be contacted.  UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.

 

UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

Contact Person Email: 
Description: 

ORGANIZATIONAL CONTEXT

Eight years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with nearly 950,000  Syrian refugees registered with UNHCR, about 20,000 refugees of other origins - mostly Iraqi - and Palestine refugees under UNRWA’s mandate.  There are no formal camps for Syrian refugees in Lebanon, and refugees are living in hundreds of communities and locations across the country.

The refugee response is led by the Government and UNHCR and UNDP, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 150 UN agencies, national and international NGO partners [over 150 actors, including UN agencies, national and international NGOs and Ministries] in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and vulnerable Lebanese communities. The Lebanon Chapter of the Response Plan falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and is currently operating with around 650 staff. Aside from the country office in the capital city of Beirut, UNHCR has field offices in Mount Lebanon, Qobayat, Tripoli, Tyre and Zahle.

Human Resources Assistant will function under direct supervision of the Assistant Human Resources Officer, assisting him in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

 

FUNCTIONAL STATEMENT

Accountability (key results that will be achieved)

  • The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
  • UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

 

Responsibility (process and functions undertaken to achieve results)

  • Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
  • Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
  • Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
  • Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  • Perform other related duties as required.

 

Authority (decisions made in executing responsibilities and to achieve results)

  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval. 

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
12 Mar, 2019
Intervention Sector(s):
Refugees
Application Deadline:
Sunday, 24 March 2019
Contract Type:
Full Time
Period of Employment:
N/A
Salary
N/A
Salary Range:
2000 to 2500 (USD)
Education Degree:
High School
Education Degree Details:
- Completion of secondary education. - Minimum 4 years of previous relevant work experience. - Fluency in English and working knowledge of another relevant UN language or local language. - Field experience with UNHCR and/or with other humanitarian organizations is an asset. - Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. - High IT affinity and working experience of PeopleSoft/MSRP.
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut
  • Beirut