Description: 

Under the supervision of the Director of Fund Raising and Human Resources, the Human Resources Officer is in charge of workforce planning with different department and sector directors, recruitment of staff, interns and volunteers, supervising training and development of the organization’s human resources as well as their timely performance evaluation, administration of personnel records, supervising the implementation of personnel regulations and the Human Resources Management policy in the organization and finally completing all end of service procedures.   

 

Duties and Responsibilities

A. Recruitment and Workforce Planning (20%)

  • Schedules meetings with heads of departments and sectors to discuss staffing needs and receive feedback about the status of the currently enrolled employees.
  • Designs and develops job descriptions for current and future staff, interns and volunteers in coordination with different departments.
  • Prepares annual human resources plan (inclusive of budgets) in coordination with the Director of Fund Raising and Human Resources and submits it to the Finance Department at the end of each year.
  • Publicizes vacancies and job opening on URDA’s Daleel Madani portal and different online platforms.  
  • Screens resumes and contacts applicants to schedule interviews and tests.
  • Conducts interviews with potential employees, designs job offers to accepted individuals and rejection letters to unsuccessful ones.
  • Conducts orientation to new employees and follows up with them during their probation periods.

 

B. Capacity Building and Performance Evaluation Reviews (20%)

  • Develops yearly training and development plans for all human resources in coordination with the different heads of departments and sectors.
  • Follows up with the employees on their attendance
  • Facilitates the yearly performance evaluations by notifying employees and their line managers about it ahead of time, sending them the PE forms, collecting their feedback and scheduling review discussion meetings.
  • Communicates performance evaluation results to different departments to ensure implementation of decisions reached.

 

C. Personnel Administration and Regulation (40%)

  • Ensures that the implemented Human Resources and Volunteers Management policy at URDA is being abided by all staff, interns, and volunteers.
  • Follows up on the daily attendance and prepares monthly attendance reports to the Finance Department for payroll preparation.
  • Administers leaves and keeps track of employees’ leave balance.
  • Issues employment and salary certificates in coordination with the Director of Fund Raising and Human Resources.
  • Is in charge of organizing and archiving personnel files and updating them on a regular basis.
  • Ensures that all employees complete their timesheets on time and submit them by the end of each month.
  • Prepares job contracts in coordination with URDA’s legal department.
  • Issues internal memos related to administrative decisions, holidays and other URDA related notifications.
  • Issues warnings and enforces disciplinary actions taken against employees who violate internal regulations and procedures.
  • Supervises the registration of new employees at NSSF, calculates their monthly contribution and prepares the necessary paperwork.

 

D. End of Service and Termination (10%)

  • Oversees all termination and end of service procedures.
  • Conducts exit interviews with resigned or terminated employees.
  • Issues financial and administrative clearance forms.

 

E. Administrative Tasks (10%)

  • Regularly meet with donor delegations to answer any inquiries they might have about the organization’s Human Resources and Volunteers Management policy.
  • Conducts internal presentations to staff members based on need.
  • Undertakes any task assigned to him/her by the Director of Fund Raising and Human Resources.

Apply to this Job

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Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
24 Apr, 2020
Intervention Sector(s):
Education, Health, Human Rights & Protection, Refugees, Shelter and Non-Food Items
Application Deadline:
Friday, 18 October 2019
Contract Type:
Full Time
Period of Employment:
Permanent
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Human Resources Management or equivalent; Master degree is a plus.
Experience Requirements:
2 to 3 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Basic
Country/City: 
  • Lebanon
  • Mount Lebanon
  • Baabda
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