Consultant to train Tdh Partners on narrative report writting (MORE RELATED DOCUMENTS ON CALL SECTION).

Promoting an Enhanced and Sustainable Protective Environment for Children in Lebanon

 

• CONTEXT AND RATIONAL FOR ACTIVITY

 

Tdh opened its delegation in Lebanon in 1977. After a few years out of the country in the years 2000, Tdh reopened an office in 2006 in South Lebanon to respond to the humanitarian needs generated by the 33-day war between Israel and Lebanon, and soon became the main Child Protection agency in the South. Tdh interventions over the past years included CP projects in emergency context and long-term initiatives for the most marginalized, essentially from Palestinian and Dom communities. Tdh core expertise in Lebanon include Psychosocial Support (PSS) activities, case management, community based interventions around CP and GBC, relief items distribution, research as well as capacity building of local government and civil society actors through its Training and Development Department. Tdh started activities for children affected by the Syrian conflict in South Lebanon in 2012 with recreational activities, relief items distribution, case management (CM), SGBV, PSS and trainings of local actors with an objective to strengthen local governance and the capacities of national players.

 

With the support of the Swiss Agency for Development and Cooperation-SDC, Terre des Hommes Lausanne- Tdh is implementing activities to Promote and enhance a sustainable, protective environment for children in Lebanon, with the main objective to respond to the needs of the most vulnerable children, using an approach based on three principal components: response, prevention and capacity building.

This approach aims to work on vulnerability causes, prevention of them and tailored response, to guarantee a long-term impact on beneficiaries, especially on most vulnerable children and youth. The intervention will ensure children benefit from a holistic package of services, including case management, focused and community based psychosocial support (PSS), ensuring youths are involved in youth groups and life skills and that their parents are engaged in positive parenting activities, through Tdh direct intervention or partners service provision. The goal is to enhance child participation and youth empowerment, as well as to promote social cohesion and inclusion, through the engagement of children and youth in arts, sports and life skills activities. The project will also put a greater focus on the risks linked to gender-based violence with a focus on early marriage, by setting up safe spaces for adolescent girls, offering age and gender adapted services.

 

Moreover, with the support of UNICEF, Terre Des Hommes Lausanne-Tdh is implementing activities to improved and equitable prevention of and response to violence, abuse, exploitation and neglect, including gender-based violence for children and women.

 

• OBJECTIVE/S of the training

 

To train and provide at least 23 delegated staff members with the expertise and knowledge on the preparation of narrative report writing and reporting on project activities.

 

• TRAINING PROTOCOLE

 

Terre Des Hommes currently has two projects funded by SDC and UNICEF with at least 10 different partners who are required to report on a monthly basis on the implementation of activities taking place. The objective of this training is to equip these partners with the technical capacity and support in order to create and submit successful monthly reports. The essence of a good report is that it compares results attained with results desired and reporting on the results of these activities requires some analysis that go beyond the activity description.

The basic layout of a narrative report should include the following items:

1. The activity or work area being considered
2. A time schedule for the period you are reporting on and completed activities;
3. Targets which have been reached during the period;
4. Budget and actual expenditures (inputs and costs); only if deemed necessary and depending upon whether the narrative report template includes a section on budget and actual expenditures.
5. Problems/constraints experienced and management action required.

In addition, there may be details about activities related to the project but not directly under the project management control. The reports should include a mixture of narrative comments and quantitative data. They should make clear what was planned and what was achieved or when targets were not set, what was achieved in the same period the month before.

A good checklist of writing a successful narrative report should include the objectives (refer to all the objectives of the components reported on and on the outputs), Indicators (progress should be reported on the basis of indicators which are described in the project proposal) Targets (for each indicator there should be a target and preferably the targets should all be of the same consistency) Narrative content (the purpose of writing the report is to identify progress towards producing outputs and meeting objectives) Analysis (the purpose of the analysis is to improve and support the implementation of the project, this should include the accuracy of planning and budgeting, resource constraints, coordination issues, management issues internal to the organization if any, adverse external environment.

 

Topics:

Introduction to Report Writing

• Importance of good reports
• Types of reports

2. Report writing preparation

- What data you should have before writing the report

- Establishing the context of the report

- Understanding the donors and their requirements

3. Planning the report

- Analysis of information to presented in the report

- Designing the layout of the report

- Organizing and grouping info to be reflected in report

 

4. Writing the report

- Using language skills

- Using consistent format to present your report

- Using necessary titles, logos, headings and subheadings.

- Using illustrations in your report if deemed necessary (visual explanation, etc)

- Writing a case study or a success story if deemed necessary

5. Reviewing the report

- Make sure the report reflects accurate information and is easy to read

- Proof reading the report (and correcting mistakes) once the report is complete

 

 

Deliverables:

 

• • Where  and how the training was organized,
  • Details of the costs incurred regarding the renting of the training space and catering costs with attached copies of the offers collected
  • How many participants attended each training,
  • Signed attendance lists by the participants with their contact details
  • What topics were covered on the training,
  • Copy of the presentations held on the trainings.
  • Conclusions whether the trainings achieved their goals and whether they were successful, including the details on participants’ assessment of the training program, and
  • Pre and post tests
  • Satisfaction survey

 

 

• WORK SCHEDULE

 

The survey will take approximately 4 days

• 1^st day for preparation, including design and finalization of tools.
• 2^nd day on narrative report writing skills
• 3^rd day on continuation of report writing skills
• 4^th day to compile all training documents and pre and post-tests including satisfaction surveys.

 

 

 

 

• EXPECTED NUMBER OF PARTICIPANTS

 

 

• BUDGET

 

Description

Qty

Unit cost

Total

Budget Narrative

Training Consultant

1

1500

1500

Tdh will have a budget ceiling of $1500 once the call for applications is launched on Daleel Madani.org.

Venue for Training

1

0

0

Tdh will be using Tdh meeting room in Tyre.

Participants per diem

23

30

1380

There will be two staff members from each NGO and one Tdh representative.

 

 

 

 

 

 

 

 

 

 

Total amount

2880

 

 

 

• BUDGET LINE

 

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• COMPETENCIES and APPLICATION

 

• Masters degree or equivalent in management, social sciences, economics, international relations, marketing or any other related area.
• Knowledge of Lebanon socio-political and working environment
• Experience in developing donor reporting for different donors while adhering to different guidelines
• Precious Experience in training various individuals on narrative report writing
• A commitment to working for the humanitarian sector
• Knowledge in donor management
• Strategic, action-oriented, adaptable and innovative approach to fundraising
• Proactive attitude, enthusiastic and energetic 
• Excellent organizational and project management skills
• Proven relationship building skills, with the ability to engender trust and loyalty from involved parties
• Proficiency in writing proposals and reports
• Strong and proven influencing and negotiation skills
• Ability to work under pressure and meet deadlines
• Excellent interpersonal and networking skills
• Excellent communication skills- both written and verbal
• Excellent working knowledge of English and Arabic (spoken and written)

 

 

 

Indicate who is the contact person, the application procedure and the methods of communication

Interested candidates should present:

A technical offer comprising:

Understanding of the objective of the study and the Terms of Reference (ToR);

Methodology and tools proposed;

A financial offer with a budget detailed by item (fees, other costs); 

An updated CV;

An example of similar studies carried out on narrative report writing training (if available)

Contacts of 3 references.

 

Applicants should send the whole of this documentation in electronic form to [email protected], by (indicate deadline for presenting dossiers) 5^th April 2019