Cash Distribution Officer

Job Purpose / Main Functions:

The Cash Distribution Officer manages the conditional cash (Multi-purpose Cash Assistance Programme) portfolio under a partnership with Child Protection Team of local implementing partner. The Cash Distribution Officer will work closely with the partner organization to implement program activities.

Duties & Responsibilities / Context  (Tasks) :

Coordination:

• Coordinate closely with the Finance Officer and Finance/Admin Coordinator, Log/Security Manager as well as M&E Department, Child Protection Programme Coordinator and partner organization staff in distribution of the cash to beneficiaries.
• Work closely and coordinate with project staff to ensure timely and compliant program activities and expenditures; including active participation in grant opening/closing and review meetings
• Serve as a focal person in the field for the implementing partners for the cash assistance; maintain respectful and constructive relations, and ensure regular meetings and ongoing coordination.
• Provide technical support and guidance to partners regarding cash assistance; share relevant information and direction to improve quality and achieve timelines
• Coordinate closely with other stakeholders who are distributing cash as well in the region

Programme Planning & Implementation:

• Undertake weekly field monitoring visits to assess progress and identify technical quality issues and/or other implementation issues, provide solutions and implement modifications as required
• Support the M&E Manager in the development of the M&E framework and tools related to the Cash Program component.
• Coordinate with the M&E Manager for the organization of the M&E team field visits, by timely sharing information on ongoing activities and plans

Cash Management

• Monitor the cash expenses and invoices
• Maintain the petty cash system in accordance with Tdh policies and procedures.  Liaise with the Finance Officer on budget charges and payments. 
• Ensure maintenance of the records related to all cash related documents and submission once advised, in consultation with Finance Officer, to the finance department immediately following the distributions.
• Prepare the payment installment in consultation with all program managers and send authorization requests to the Finance Department when needed
• Attend cash assistance distribution sessions ensuring the signatures of beneficiaries, on all requested documents.
• Collect the records of attendance and make sure they match the ones submitted to Finance.
• Regularly request and monitor beneficiary withdrawal reports and monitor the remaining balance on the payment, ensuring it is transferred back to Tdh account at the end of the grant.
• Preparation and checking of bank reconciliation statements and reports of all accounts on monthly basis and ensure the filing of these reports.
• Coordinate with the program staff to make sure that all documentation are valid and present on time in order to have the payments done on time.

• Ensure filing of all cash authorization documents in hard and soft copy.  Ensure submission of all cash related documentation and reconciliation with finance department as needed

Organizational Policies

• Respects the Tdh’s Global Code of Conduct (GCD), Child Safeguarding Policy (CSP), Prevention from Sexual Exploitation and Abuse Policy (PSEA) and Policy on Gender and Diversity and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP/PSEA Focal Point with any information regarding potential breaches of the policy
• Is aware of, abides by and promotes the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies
• Report any breach observed in the framework of this policy during his/her professional activities both as regards the proven or suspected offence and a preventive breach
• Participate actively in weekly and monthly coordination meeting with the line managers

Job requirements:

Academic Background:   Bachelor of Arts or Science in Social Science, Economics, Accounting or related field or business degree ;

Experience:

• 1-2 years of experience implementing cash transfer assistance, cash for Multipurpose Programme Assistance or cash voucher programs, or other applicable non-profit experience. Additional technical experience in finance mechanisms or monitoring and evaluation preferred.
• Experience in community-based programming, coordination, and stakeholder analysis. Proven abilities in coordination within teams and with other stakeholders.
• Prior experience in developing program implementation work-plans, data collection and analysis, and program reporting
• Experience working on community engagement, and in the field.

Professional Competencies:

• Strong ability to organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Excellent interpersonal and problem-solving skills, creativity and flexibility
• Personal qualities: comfortable in a multi-cultural environment, flexible and able to handle pressure well

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

• Self-management
• Communication and interaction
• Teamwork
• Mission orientation.

Technical and methodological competencies (TMC) :

• Respect for the institutional framework
• Innovation & Development
• Quality Monitoring & Reporting
• Language: Fluency in English and Arabic is required.
• Computer skills: Computer literate with some experience in excel, accounting package knowledge

Reports to: CP Project Manager

Location/Travel:  Bekaa and Mount Lebanon with travels to Beirut office, based on the needs

Tdh Foundation, Lausanne has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff.