Project Officer

JOB SUMMARY:

 The Project Officer reports directly to the Program Manager (PM) and is responsible for the effective administration of the project and reporting on the outcome to internal and external contacts as required, team management Networking and representation and partnership building.

RESPONSIBILITIES AND TASKS
 

Job Responsibility #1: Project administration

 Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan.
Prepares and leads the implementation plan of project activities from existing operational plan.
Guides Field Facilitators on executing the activities in each project location.
Ensures that activities are compliant with RTP methodology and standards.
Oversees community events such as Play Days to promote topics/issues related to their needs.
Develops and strengthens understanding of our project management cycle with project staff and partners.
Compiles reports received from the Field Facilitators and submits monthly activity reports to PM.
Completes monthly budget projections and tracks expenditures.
Participates in the planning of budget and tracks activity expenses occurred against cash projections.
Procures project equipment (in coordination with Logistics Officer/Assistant where applicable), within authorization levels set in the In-Field Authorization Levels policy.
Coordinates facility upgrades based on the needs of the project site.
Arranges for storage and delivery of sport equipment to participating schools.
Coordinates with other NGOs/CBOs to ensure participation in partner events.
Monitors security situation in project location and reports to the PM.
Follows up on logistics issues at project location and ensure assets, including project vehicles are maintained.

Job Responsibility #2: Team management

Conducts performance appraisals for all direct reports and provides regular feedback on performance.
Oversees performance of any contract staff such as security guards where applicable.
Ensures staff understands and complies with policies of RTP.
Assesses training needs of all direct reports with input from project staff, partners and stakeholders.
Oversees training of coaches delivered by Field Facilitators and observes coaches’ performance for certification.
Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.

Job Responsibility #3: Networking, representation and partnership building

Shares activity plans with local NGOs, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries and partners.
Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of Government, UN Agencies and partner organizations.
Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities.
Coordinates planning meetings with partners and represents RTP in various platforms.
Facilitates participation of Athlete Supporters in project activities and events.
Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.
Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding policy.

Job Responsibility #4:  Monitoring and reporting

Visits project locations to oversee activities, events and collects information to report on performance outcomes.
Works with school directors and teachers to develop their understanding of RTP’s monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to RTP monitoring tools.
Submits regularly reports to PM/PO and occasionally external stakeholders including Ministries, partners and donors.
Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.

Job Responsibility #5: Performs other duties as assigned.

PLANNING AND ORGANIZING
The incumbent is expected to plan his/her activities based on the established annual work plan. Consultation with partners would be required for activities schedules. The incumbent is also expected to organize meetings and events which require coordination with partners and/or other organizations.
 
MINIMUM QUALIFICATIONS (MUST HAVE)
Education / training / certification
Bachelor’s degree in business administration, management, social sciences or other related discipline.
Experience
3 years’ experience in project administration or community work including managing direct reports.
Competencies / personal attributes

Excellent interpersonal and communication skills both written and verbal
Self-starter with ability to work with minimal supervision
Strong organizational and delegation skills
Able to meet deadlines and prioritize tasks
Strong development and team building skill 

Technical skills

Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
Understand project management cycle
Effective report writing and analytical skills

Languages
Fluency in written and spoken English and local language(s). French is also required in Francophone countries.
DESIRED QUALIFICATIONS (ASSET):

Knowledge in child and/or adult education
Knowledge in Sport for Development
Experience developing and managing budgets 

Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.