Human Resources Manager

ROLE & RESPONSABILITIES

1. Legal & Administrative HR management

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• Validate recruitment requests and amendments to contracts (job description, payment, working hours, end date, etc.).
• Review and validate employment contracts that are drafted by the HR team and sent to Coordination for signature;
• Ensure that administrative personnel files are created and will ensure that employee documents are in accordance with working for PUI in the country and donors requirements;
• Responsible with the HR Coordinator for keeping records for all current and previous employees and update this information on paper and electronic files.
• Responsible for the organization of recruitment (advertising, candidates, and interviews) for the coordination office
• Responsible for the induction process of any new national employee in coordination office
• Ensure all employees are declared & registered with relevant authorities (NSSF, MOF…)
• Review the monthly payroll of the mission and send it to the HR Coordinator for validation;
• Contribute to the optimization of HR, administration and payroll tools and procedures;
• Support the HR Coordinator in monitoring social and legal issues and make updates where necessary; 

2. Organization of work & HR Set-up

• Assist in reviewing and drawing up organizational charts,
• Take part in drawing up job descriptions and confirm these against the job categories table. 

3. Capacity Building & Career management

• Monitor the correct progress of assessment and appraisal procedures for all employees of the mission;
• Support in identifying training needs & prospecting for external training opportunities
• Focal point for the organization of internal training, liaise with the providers
• Focal point for the organization of travels for national staff attending PAD, Liaise with HQ
• Update the training Follow-up at mission level

  4. HR Follow-up for international employees

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• By delegation of the HR  Coordinator, ensure the creation of administrative files for international personnel, their registration with local authorities and embassies, and monitor that the documentation for these expatriates is in accordance with working for PU-AMI in that country;
• Monitor and follow up all the contracts, amendments, holidays, R&R, ticket plane, appraisal process etc;
• Along with the HR assistant, support the arrivals and departures for the mission (reservations, travel documents, travel, leave requests, return files, etc.) in coordination with the Administrative and Financial Coordinator, the Head of Mission and Head Office;
• Ensure the visa follow-up and communicate it with relevant partners;
• Advises and counsel expatriates regarding all visa related issues: type of visa, requests, renewals, airport formalities, etc.
• Regularly liaise with the General Security regarding all visa requests and inquiries

  5. HR Support to the operational offices & ensures circulation of information

• Ensure that information is circulated effectively between operational bases and the coordination office;
• Edit or take part in drafting internal activity reports for everything involving HR, administrative and legal issues for the mission;
• Support the HR Coordinator in ensuring HR coordination at mission level (workshops, regular visits to the bases, monitoring, follow-up, training, etc.)
• By delegation of the HR Coordinator, internally, be the representative of PU-AMI before any employee representation bodies, whether or not these are compulsory by law, in addition to being PU-AMI’s representative for all personnel for any matters relating to human resources;
• Develop and maintain relationships with partner organizations, particularly within the area of coordinating with NGOs as regards administration and human resources.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Knowledge and Skills

• Knowledge & skills:
• Good analytical and writing skills
• Good management capacities and team leadership spirit
• HR management
• Lebanese labor law.
• Computer skills: Good knowledge of the MS office software including Word, Outlook, Excel
• Other:

1.       Knowledge of humanitarian actors
2.       Good management and pedagogical skills
3.       Excellent communication skills

Interest

• Humanitarian motivation
• Understanding of the political situation in the area. 

Transversal skills

• Well organized
• Conflict resolution and skills
• Ability to analyze and suggest improvement
• Ability to take initiative
• Ability to adapt or change priorities
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure
• Good listening abilities, sense of confidentiality & High ethical values