Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Kindly submit your cover letter along with your curriculum vitae to the e-mail: lib.recruitment.saida@pu-ami.org ; mentioning the job title in the subject. Any Email does not contain a title will be automatically discarded. Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.

Contact Person Name: 
Mariam Kawtharani
Contact Person Position: 
Base Human Resources Officer
Contact Person Email: 
Description: 

Role and Responsibilities                    

  • Ensure the highest quality on the implementation and monitoring of the medical program team
  • Ensure that beneficiaries, Primary Health Care Center (PHCC) employees and local populations understand the project objectives and participate actively in their implementation;
  • Plan activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her superior and proposes solutions to remedy the situation;
  • Work in close collaboration with the Program Department  (Health Coordinator, Pharmacist Advisor, Community Health Advisor, Medical Advisor and  MEAL Coordinator) on the medical strategy for projects, the quality of activities (e.g. Instruments/tools to be use and developed), the technical choices to be made, and the reporting obligations and mechanisms;
  • Track the defined performance indicators, report on progress to his/her line manager and team, flag any difficulties encountered in project implementation, and propose improvements or reorganization depending on needs;
  • Analyze data gathered through reports and PMT and propose alternatives to improve program/project implementation;
  • Track the Quality and financial conditions outlines in the  contract with partners. Responding rapidly to deviations or anomalies by flagging these up immediately to the line manager;
  • Ensure follow-up and analysis of epidemiological morbidity data, in collaboration with the Health Information Team Leader, Medical Advisor and Health Coordinator;
  • Leads needs assessments to be undertaken related to programs to ensure medical needs & service provision gaps, medical equipment, medications and medical consumables, in collaboration with the PHCC and Community Managers, Pharmacist, and Medical Advisor;
  • Complete regular visits to the field to ensure proper implementation of activities, to determine gaps and follow up on implementation by the field teams
  • Ensure the implementation of monitoring and/or evaluation processes according to the MEAL Strategy plan defined on project needs;
  • Undertake monthly analyses and transmit the analyzed data to the Program Department (Grants and Communications Manager, MEAL Coordinator and Health Coordinator). Depending on the needs of the projects and/or the data collected, produce and disseminate reports of the monitoring and evaluation exercises to the relevant people;
  • Ensure proper archiving of all the documents, tools and training materials produced in the context of project(s) and ensure the availability of the verification sources mentioned in the proposals or sub contract agreement;
  • Transmit the internal and external reports to the Deputy Field Coordinator/Field Coordinator while making sure to meet the internal deadlines for endorsement (Situation Report, PMT) and the external contractual deadlines;
  • Liaise closely with Finance/Administration, Human Resources to ensure financial spending is on track to estimations;
  • Guarantee the suitability of programs and their accordance with the Health Policy and framework of operations of PU-AMI. Submit any request for advancement into new medical activities to the related person in the Program Department (Health, MEAL).

 

  • Supervise the medical team
  • Familiarize himself/herself with the Internal Rules and Procedures of PU-AMI for the mission, and ensure that they are known and respected by the team;
  • With the support of the Admin Department, propose job profiles if requested or prepare/review  job descriptions for members of the team if needed, and participate actively in the hiring process (shortlisting, interviewing, testing, etc.), as well as in any decision related to the termination of employment contracts of team members;
  • Ensure each of the team members has a clear vision on targets and tasks to be perform to ensure the smooth development of program activities (Updated Key staff work plan.);
  • Ensure that each of his/her team members is provided with written performance appraisal once every six month and at contract termination;
  • Create coordination mechanisms specific to the team and ensure proper program implementation and  direct staff supervision on major tasks/roles ensuring high quality implementation;
  • Identify the training needs of the team and address them (organizational and medical support, methodology, organization of training sessions, etc.);
  • Construct the organizational chart of the team, and have it endorsed by the Human Resources Manager, the Deputy Field Coordinator and Field Coordinator.

 

  • Ensure logistical and administrative support for the medical program
  • Address his/her logistical needs to the logistics department (base level), in line with available budgets and in coordination with the Deputy Field coordinator/Field Coordinator;
  • Take into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines;
  • When requested, participate in the preparation of calls for tender and contributes to the analysis of supplier of bids for purchases with highly technical specifications;
  • Ensure the PHCCs receive requested supply of medications and medical consumables and Non Food Items which comply with donor and internal regulations;
  • Communicate to the Logistics Manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s;
  • In coordination with the Logistic Manager, organize the logistical components of his/her programs (delivery, distribution, on-site storage, etc.);
  • On a bi-weekly basis provide the Admin Manager with all information necessary for the development of cash flow estimates specific to his/her program(s);
  • Ensure that the monthly budget lines follow up of the program(s) falling under his/her responsibility is up-to-date, participate in analyses, detect possible anomalies, and propose adjustments in budget forecast to the Admin Manager.

 

  • Reporting
  • Serve as the primary point of contact on health program implementation issues;
  • Provide and ensure timely, properly written monthly project narrative and quantitative (including financial reports) data reports;
  • Provide summarized feedback reports for lessons learnt and opportunities to improve project implementation.

 

  • Ensure the representation of PU-AMI towards healthcare providers
  • Represent the organization towards local actors involved in the implementation of medical programs, and ensure that good relations are maintained with each of them, respecting the principles of neutrality and independence of PU-AMI;
  • In agreement with the Deputy Field Coordinator/Field Coordinator, attend external meetings on relevant medical matters when they take place, and participate actively;
  • In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit in agreement with the Deputy Field Coordinator/Field Coordinator.

 

  • Ensure the safety of property and people
  • Ensure that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected;
  • Contribute to data collection on safety issues in his/her field of operations and disseminate them to the  Deputy Field Coordinator/Field Coordinator and Security Manager regularly or on an ad-hoc basis if urgent;
  • Ensure that project(s), methodologies, or selection criteria do not place beneficiaries, PU-AMI staff or any other persons in harm’s way. Alert the Deputy Field Coordinator/Field Coordinator and Security Manager without delay, in case of impending danger to teams or beneficiaries;
  • Ensure that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits (post-exposure treatment kits], gloves, etc.)).
  • Contribute to the development of new proposals
  • Participate in identifying health-related needs, in coordination with the Deputy Field Coordinator and Field Coordinator;
  • In the context of identifying new operations, and together with the Deputy Field Coordinator, contribute to the preparation of project proposals for the Health sector;
  • Participate in the strategy development of the mission.

 

  • Budget
  • Manage expenditures related to specific grant (e.g. budgetary forecasting for a PHCC implementing the Flat Fee Model on health financing);
  • Ensure follow-up and control of his/her budget area;
  • Analyze and propose solutions for reallocation if needed, after receiving a monthly updated budget follow-up from the Admin/Finance Department;
  • Approve expenditures and re-allocations within his/her budget area(s);
  • Plan and monitor expenditures to take place during the grant period;
  • Address his/her cash forecast according to his/her budget areas;
  • Avoid any over or under expenditures at the end of the grant.

 

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Mandatory requirements

  • Language skills: Fluent in English and Arabic, (speaking/reading/writing).
  • Education degree: Bachelor degree required in Health sector (Nurse, Medical Doctor, Paramedical or another relevant area); Master degree or related qualification preferred in Public Health or in relevant field of required expertise/field.
  • Work experience: General management experience, minimum of 5 years experience in the Humanitarian sector working with vulnerable population (refugees, displaced persons) or health/Public Health project management, interest in health financing and research. Proven experience in the Middle East health system working with local and International NGOs. Experience in pharmacy management. Knowledge of the project cycle management and logical framework; ability to monitor activities’ indicators.
  • Computer skills: Excellent knowledge of the MS office software including Word, Excel, Power Point, Outlook.
  • Other:
  • Valid driving license (minimum 1 year)
  • Management and pedagogical skills
  • Good knowledge of South Lebanon’s geography and context, willing to travel locally
  • Reporting skills/experience

assets

  • Transversals skills
  • Excellent communication, conflict solving and diplomacy skills to manage relationship in  potentially tense situations
  • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
  • Well organized and hard worker
  • Able to manage stress and pressure
  • Ability to remain neutral and impartial

 

Last modified: 
08 Nov, 2018
Intervention Sector(s):
Health
Application Deadline:
Monday, 31 December 2018
Contract Type:
Full Time
Period of Employment
Six months, renewable based on performance and availability of fund
Governorate/District:
Job Location
Saida/South Lebanon
Working Area
Saida/South Lebanon
Salary
According to PU-AMI salary scale
Salary Range:
2000 to 2500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Bachelor degree required in Health sector (Nurse, Medical Doctor, Paramedical or another relevant area); Master degree or related qualification preferred in Public Health or in relevant field of required expertise/field.
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None