ADMINISTRATIVE, HR & FINANCE MANAGER
Kindly submit your cover letter along with your curriculum vitae to the e-mail: [email protected] ; mentioning the job title in the subject. Any Email does not contain a title will be automatically discarded. Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.
RESPONSABILITIES AND TASKS
• 1. FINANCE & ADMINISTRATION MANAGEMENT
1.1 Accountancy management
Validate spending commitments and any purchase on the base;
Supervise financial operations and their appropriate use;
Follow up all transactions posted in the accounting Saga
Ensure specific bank procedure and relative documentation;
Validate and check the month-end closing for the base (budget codes, invoices, validation...);
Validate and check the bank reconciliation statements for each month-end closing, in order to keep track
of the balances;
Prepare monthly and annual financial reports;
Make recommendations for update of financial policy & procedures;
Be responsible for documentation (i.e. update of written procedures) and dissemination among the
relevant employees (training), in collaboration with the Admin & Finance Coordinator.
1.2 Cash Management
Do a cash inventory at the end of each week
Analyze the base cash situation at the end of each week, and find proper and quick solutions when
needed (cash shortage)
Analyze the inter-bank transfers at the beginning of each week
Regularly check the base cash box
Ensure the security of the transfer and holding funds.
Ensure that the cash handling procedures is implemented and respected.
1.3 Finance Management
Ensure the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance
(monthly and yearly) as well as all other annual declarations to Ministry of Finance
Supervise and check the VAT quarterly report before sending to Coordination
Ensure monthly budgetary monitoring of projects;
Know and use donors' reference guidelines;
Control monthly expenses and forecast budget
Contribute to the preparation and draft of new budgets in collaboration with the different departments
Help preparing the external financial reports for financial sponsors, in collaboration with the Administrative, HR and Finance Coordinator
2. HUMAN RESOURCES
2.1 TEAM MANAGEMENT
Support his/her team in the fulfillment of their duties;
Report to his/her line manager problems and/or concerns on technical issues;
Follow their performance by doing appraisal every 6 months
Solve team conflict, if any, and ensure team building
Build their capacities by doing a continuous on job-training
2.2 HUMAN RESOURCES MANAGEMENT
Validate the payroll and ensure the good attribution of benefits Ensure the good application of the HR policy and make sure all HR process are going smoothly related to
recruitment, remuneration, administrative follow-up, disciplinary aspects and career management
Anticipate and monitor risks related to HR management (termination, work permit requests, nssf…)
Monitors leaves & attendance
Ensure a good work atmosphere and social dialogue at base level
Supervise the paper and digital filing, as well as ensure the security of Administrative and HR documents
SPECIFIC OBJECTIVE AND LINKED ACTIVITIES
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s
needs.
III. SPECIFIC OBJECTIVES AND LINKED ACTIVITIES
3.1 ORGANIZATION AND FOLLOW UP
To implement and follow up the Administrative, Finance and HR department activities in direct
collaboration with the Field Coordinator
To organize, schedule, coordinate and plan his/her department activities and team’s work
To ensure proper coordination and liaison with other departments
3.2 COMMUNICATION AND REPORTING
Validate the monthly HR report and the sitrep contribution
To help preparing audits (HR, Financial...)
To define and develop guidelines and methodologies for Admin & Finance and HR department
3.3 CONTRIBUTION TO MISSION STRATEGY
In the context of identifying new grants, and together with the Field Coordinator, he/she contributes to the
preparation and draft of new budgets
To produce high quality and timely HR contributions to proposals and reports
3.4 CONFIDENTIALITY
Ensure the confidentiality of the department.
Mandatory requirements:
Language skills: Fluent in Arabic and English
Education degree: University degree in Finance, Accounting, Administration, Human Recourses or related
field.
Work experience: Minimum 2 years’ experience in a similar position (NGOs/private companies)
Knowledge & skills: Good analytical and writing skills/Good management capacities and team leadership
spirit
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Other:
- Good skills in reports and contracts redaction
- Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial
guidelines.
- Knowledge of humanitarian actors
- Good management and pedagogical skills
- Excellent communication skills
Assets:
Interest:
- Humanitarian motivation
- Understanding of the political situation in the area
-
Transversal skills:
- Well organized
- Conflict resolution and diplomatic skills
- Ability to analyze and suggest improvement
- Ability to take initiative
- Ability to adapt or change priorities Autonomy, neutrality, hard worker
- Able to manage stress and pressure
- Good listening abilities, sense of confidentiality & High ethical values
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- South Lebanon
- Saida (Sidon)