Logistics Assistant
Requires a Cover Letter?:
yes
Application Submissions Guideline:
Send CV to [email protected]
Subject: Logistics Assistant + name of the applicant
Contact Person Name:
HR Manager
Contact Person Position:
HR Manager
Contact Person Email:
Description:
FUNCITIONAL PREREQUISITE
- Minimum 3 years professional experience in operational logistics, store management, fleet management, fuel management and/or IT.
- Good understanding of procurement procedures as by NPA policy and donor requirements.
- Knowledge of networks
- Has a valid driving license and a good track record in driving safely.
- Knowledge in Microsoft office (especially excel)
- Has excellent knowledge of areas in Tyr and good knowledge of other Lebanese regions.
- Fluency in Arabic and English
- Knowledge of basic automotive maintenance procedures.
- Has excellent attendance and positive attitude to the job.
- Ability to deal effectively and patiently with others.
- Effective oral communication skills.
- Ability to establish and maintain effective working relationships with the staff.
- Ability to work under stressful conditions/ high stress tolerance.
- Motivated and is able to take initiative
- High ethical standards in accordance with humanitarian standards and anti-corruption policy
RESPONSIBILITIES
Procurement
- Ensure that the NPA procurement procedures are followed through as by NPA QMS and NPA policy and donors requirements.
- Support the preparation of cost-effective procurement plans.
- Support the revising procurement plans on regular basis to make sure the continuous support of goods to operations teams.
- Support Securing needs of HD office and operational teams without any delay that could negatively reflect on operations.
- Assists in daily procurement as requested by Logistics Officer.
- Assists in finalizing admin and log issues with public departments or public post office.
- At all times strictly follow NPA procurement rules and NPA anti-corruption policy, ethical guidelines, conflict of interest policy, etc. and alert immediately head manager and programme manager of any conduct that is not in accordance with these policies.
- Perform daily duties as directed by Senior Logistics officer and Programme Assistant
Security Responsibilities
- Responsible for vehicles keys board (counting and visibility) and vehicles keys hangers and reports any non-conformances to Senior Logistics officer to take corrective action.
- Also ensures that at the end of the day all vehicles are properly parked and locked.
- Coordinates with security guards and listen to their needs and raise it for Senior Logistics officer for further action.
- Conducts surprise visits to security guards especially in long vacations and reports to management for any non-conformance noted.
- Check all doors are locked inside and outside the compound.
- Ensure all lights are off before leaving office
- Ensure security lights are operational.
Warehouse management
- Stand as the focal point for all matters related to the warehouse at base level
- Manage and organize the reception, storage and shipping of all supplies at the warehouse
- Prepare all shipment as per requests received, and ensure timely delivery
- Maintain updated storage management tools (stock report, stock cards) at all times, entering the required data and ensuring compliance with actual stock quantities
- Properly fill and archive all documentation related to stock management and movements (Goods Received Notes, Delivery Notes, Stock Transfer Sheet, Waybills)
- Monitor the quality and compliance of all items at the time of reception, in coordination with the Logistics Manager and the technical teams
- Regularly monitor the quality of products during storage. Pay special attention to expiration dates when applicable and communicate any foreseen issue / upcoming expiry
- Manage daily workers in the warehouse, ensuring they are using required safety equipment, and coordinates their wages payment
- Coordinate with transporters for deliveries and transport, with support from the Logistics Manager
- Perform the monthly stock inventory under supervision of the Logistics Manager, and reports any discrepancy or anomaly
- Coordinate with support and program teams at base level to organize and plan upcoming deliveries and shipments, and anticipate needs and potential challenges
- Support the Logistics Manager in the yearly cleaning of the warehouse, give recommendations on possible liquidation of items remaining in storage and not rotating
- Ensure the equipment and machines used by teams are cleaned before returning to the store
Premises Management
- Regularly monitor the office and warehouse premises, identify needs for repair and maintenance and coordinates with Logistics Officer for their implementation
- Supervise the regular cleaning and pest control of the warehouse premises, and ensure proper storage conditions of all items
- Monitor the temperature and humidity of the medical store and report any anomaly immediately
- Support the Logistics Manager in the follow up of contracts, and payment of rents and charges (internet, electricity, water, generator…) for all PU-AMI premises (office, warehouse, guesthouse)
- Manage the stock of office consumables and cleaning products and coordinates with the Logistics Officer for purchasing additional items when necessary
- Support the Logistics Manager in the daily supervision of the Housekeeper
- Support the Logistics Manager in the identification of new premises as necessary
Assets and Equipment Management
- Dispatch the equipment and assets at base level as per the requests and needs, ensuring proper follow-up of all movements
- Maintain updated asset management tools (asset list, asset cards, staff asset forms) at base level and report any issue or discrepancy
- Ensure all assets and equipment are properly identified (log codes)
- Support the Logistics Manager in drawing up the list of asset needs
- Manage the safe storage of assets within the Logistics department, and perform monthly asset inventory under supervision of the Logistics Officer
- Monitor assets maintenance needs, and coordinates with the Logistics Officer to identify service suppliers as necessary
Archiving / Reporting
- Responsible for the proper filling and archiving of all documentation related to the storage and assets, as per PU-AMI procedures
- In charge of preparing the Stock report and Asset list for the monthly Logistics report
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
10 Jan, 2019
Intervention Sector(s):
Mines/UXO Clearance
Application Deadline:
Friday, 18 January 2019
Contract Type:
Full Time
Period of Employment:
One year (renewable depending on funding)
Salary
As per NPA salary scale
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Business, Management, or Business Administration
Experience Requirements:
3 to 5 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
None
Country/City:
- Lebanon
- South Lebanon