Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Send CV to [email protected]

Subject:  Logistics Assistant + name of the applicant

Contact Person Name: 
HR Manager
Contact Person Position: 
HR Manager
Contact Person Email: 
Description: 

FUNCITIONAL PREREQUISITE

  • Minimum 3 years professional experience in operational logistics, store management, fleet management, fuel management and/or IT.
  • Good understanding of procurement procedures as by NPA policy and donor requirements.
  • Knowledge of networks
  • Has a valid driving license and a good track record in driving safely. 
  • Knowledge in Microsoft office (especially excel)
  • Has excellent knowledge of areas in Tyr and good knowledge of other Lebanese regions.
  • Fluency in Arabic and  English
  • Knowledge of basic automotive maintenance procedures.
  • Has excellent attendance and positive attitude to the job.
  • Ability to deal effectively and patiently with others.
  • Effective oral communication skills.
  • Ability to establish and maintain effective working relationships with the staff.
  • Ability to work under stressful conditions/ high stress tolerance.
  • Motivated and is able to take initiative
  • High ethical standards in accordance with humanitarian standards and anti-corruption policy

 

RESPONSIBILITIES

 

Procurement

 

  • Ensure that the NPA procurement procedures are followed through as by NPA QMS and NPA policy and donors requirements.
  • Support the preparation of cost-effective procurement plans.
  • Support the revising procurement plans on regular basis to make sure the continuous support of goods to operations teams.
  • Support Securing needs of HD office and operational teams without any delay that could negatively reflect on operations.
  • Assists in daily procurement as requested by Logistics Officer.
  • Assists in finalizing admin and log issues with public departments or public post office.
  • At all times strictly follow NPA procurement rules and NPA anti-corruption policy, ethical guidelines, conflict of interest policy, etc. and alert immediately head manager and programme manager of any conduct that is not in accordance with these policies.
  • Perform daily duties as directed by Senior Logistics officer and Programme Assistant

 

Security Responsibilities

  • Responsible for vehicles keys board (counting and visibility) and vehicles keys hangers and reports any non-conformances to Senior Logistics officer to take corrective action.
  • Also ensures that at the end of the day all vehicles are properly parked and locked.
  • Coordinates with security guards and listen to their needs and raise it for Senior Logistics officer for further action.
  • Conducts surprise visits to security guards especially in long vacations and reports to management for any non-conformance noted.
  • Check all doors are locked inside and outside the compound.
  • Ensure all lights are off before leaving office
  • Ensure security lights are operational.

 

Warehouse management

  • Stand as the focal point for all matters related to the warehouse at base level
  • Manage and organize the reception, storage and shipping of all supplies at the warehouse
  • Prepare all shipment as per requests received, and ensure timely delivery
  • Maintain updated storage management tools  (stock report, stock cards) at all times, entering the required data and ensuring compliance with actual stock quantities
  • Properly fill and archive all documentation related to stock management and movements (Goods Received Notes, Delivery Notes, Stock Transfer Sheet, Waybills)
  • Monitor the quality  and compliance of all items at the time of reception, in coordination with the Logistics Manager and the technical teams       
  • Regularly monitor the quality of products during storage. Pay special attention to expiration dates when applicable and communicate any foreseen issue / upcoming expiry
  • Manage daily workers in the warehouse, ensuring they are using required safety equipment, and coordinates their wages payment
  • Coordinate with transporters for deliveries and transport, with support from the Logistics Manager
  • Perform the monthly stock inventory under supervision of the Logistics Manager, and reports any discrepancy or anomaly
  • Coordinate with support and program teams at base level to organize and plan upcoming deliveries and shipments, and anticipate needs and potential challenges
  • Support the Logistics Manager in the yearly cleaning of the warehouse, give recommendations on possible liquidation of items remaining in storage and not rotating
  • Ensure the equipment and machines used by teams are cleaned before returning to the store

 

Premises Management

  • Regularly monitor the office and warehouse premises, identify needs for repair and maintenance and coordinates with Logistics Officer for their implementation
  • Supervise the regular cleaning and pest control of the warehouse premises, and ensure proper storage conditions of all items
  • Monitor the temperature and humidity of the medical store and report any anomaly immediately
  • Support the Logistics Manager in the follow up of contracts, and payment of rents and charges (internet, electricity, water, generator…) for all PU-AMI premises (office, warehouse, guesthouse)
  • Manage the stock of office consumables and cleaning products and coordinates with the Logistics Officer for purchasing  additional items when necessary
  • Support the Logistics Manager in the daily supervision of the Housekeeper
  • Support the Logistics Manager in the identification of new premises as necessary

 

Assets and Equipment Management

  • Dispatch the equipment and assets at base level as per the requests and needs, ensuring proper follow-up of all movements
  • Maintain updated asset management tools (asset list, asset cards, staff asset forms) at base level and report any issue or discrepancy
  • Ensure all assets and equipment are properly identified (log codes)
  • Support the Logistics Manager in drawing up the list of asset needs
  • Manage the safe storage of assets within the Logistics department, and perform monthly asset inventory under supervision of the Logistics Officer
  • Monitor assets maintenance needs, and coordinates with the Logistics Officer to identify service suppliers as necessary

 

Archiving / Reporting

  • Responsible for the proper filling and archiving of all documentation related to the storage and assets, as per PU-AMI procedures
  • In charge of preparing the Stock report and Asset list for the monthly Logistics report

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
10 Jan, 2019
Intervention Sector(s):
Mines/UXO Clearance
Application Deadline:
Friday, 18 January 2019
Contract Type:
Full Time
Period of Employment:
One year (renewable depending on funding)
Salary
As per NPA salary scale
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Business, Management, or Business Administration
Experience Requirements:
3 to 5 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
None
Country/City: 
  • Lebanon
  • South Lebanon