Finance Coordinator (Applications will only be accepted if submitted through the link provided)

Requires a Cover Letter?: 
no
Application Submissions Guideline: 

Applications will only be accepted if submitted online, through the URL link provided

Contact Person Email: 
Description: 

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

General Position Summary

Finance Coordinator is a key member of the finance department, and, as such, supports all aspects of financial management of Syria program, working collaboratively with entire finance, program and operations teams, to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Finance Director and is responsible for general accounting, compliance and budgeting functions, while working collaboratively with all field teams to ensure that financial resources are used efficiently, and a wide range of operational needs of the country program is met.

Essential Job Responsibilities

general accounting
  • Provide generic support to the Finance and Budgeting units in all aspects of the compliance and budgeting matters in the office.
  • Management of all accounting records, ensuring those are complete, accurate and properly safeguarded
  • Review and post transactions in the accounting system (Payment, consultancy payments, reconciliation...) whenever required – Follow the accounting software functional role map
  • Provide support in during the month-end accounting close process, amortization, account reconciliation, ensuring accuracy and completeness of the ledgers, journal bathes  and all supporting documentation in all country offices (coding, approval, uploading...).
  • Provide a supported required to ensure a proper calculation and on-time payments of payroll, benefits and taxes if applicable
  • Responsible for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back-up of files, etc..
  • Oversee Cash Management, weekend and month-end cash count, and cash balance monitoring
  • Review of all monthly outstanding advances and perform aging analysis and ensure that all outstanding advances are settled cleared on time
  • Assist in intercompany account reconciliation to ensure all outstanding balances are cleared from the country ledger plus any other transit accounts
  • As required process/pass any required re-class/adjusting entries
  • Assist during the audit processes within the location. Proactively Liaising with Program and sub-award units as necessary.

BUDGETING

  • Support the development of the Master Budget sheet (program activity cost plus personnel and office running costs) and review/analyze the status of secured grants and funding gaps.
  • Maintain and update the staff cost analysis database that captures all staff budget LOEs in each grant and provide analysis on staff cost coverage and funding gaps
  • Work closely with all program team in any new proposal development or budget realignment and ensure that at all time, primarily budgets are presented with the internal format before they are converted to the donor format
  • Work closely with the budget holders on phased budget system (breaking down budgets by quarters or years or as required by month) so the planned activities for the quarter or a month is aligned with the phased budgets. Support budget holders in all of forecasting or reforecasting business
  • Work closely with the relevant finance managers and budget holders on the monthly cash flow projection based on the due dates established by HQ – therefore, the country level monthly cash flow request is adequate to run the operations without interruption
  • Verify that program-related purchase requests and personnel recruitment forms that are subject to financial review are adequately funded and are allowable costs. Provide budget codes to staff relative to staff costs, general travel and training, as well as support on other programmatic coding requirements
  • Follow-through all outstanding financial actions, including monthly reclassifications, from relevant parties to ensure that deadlines are met and issues are addressed with high level of analysis, efficiency and quality
  • Participate in any budget related meetings or consultations as may be necessary to achieve the objectives of the role and continuously provide active support to all functional units
  • Capacity building to Finance as well as Non-Finance staff
Team Management
  • Develop the capacity of the team, deepen understanding of their roles and assist with career development.
  • Assist team members with information, tools and resources to improve performance & reach objectives.
  • Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Hire, orient and lead team members as necessary.
Strategy & Vision
  • Recognize opportunities for innovative action and create an environment of empowerment.
  • Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development. 
Organizational Learning 
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically
    to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

General Accounting and Budgeting/Compliance staff (2 staff)

Accountability

Reports Directly To: Finance Director

Works Directly With: Budgets and Financial Analysis Unit; Field finance teams; Director of Programs, Program Managers, Sub-Award Director (with authority for technical financial matters) and others

Knowledge and Experience

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least 3-5 years of progressive financial management experience, and minimum 2 years of managerial experience in similar level position required, preferably in a large scale, complex programs
  • Experience in grants management and understanding of OFDA, EC, ECHO, DFID and other major donor regulations.
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet is required.
  • Experience with online based accounting/financial management systems, Navigator experience strongly preferred.
  • Experience of working with Informal Money Transfer Agencies and excellent negotiating and communications skills.
  • Strong analytical skills, demonstrated experience with analysis and presentation of complex financial data, proven ability to translate technical financial data into informative reports. 
  • Highly developed time management and prioritization skills and ability to meet multiple deadlines in high paced, fluid environment
  • High attention to detail and ability to maintain quality work under any circumstance
  • Excellent oral and written English skills, effective verbal and written communication, multi-tasking, organizational and prioritization skills.
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.

 

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. Finance Coordinator must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
03 Jun, 2020
Intervention Sector(s):
Development
Application Deadline:
Monday, 8 June 2020
Contract Type:
Full Time
Period of Employment:
-
Salary
N/A
Salary Range:
2000 to 2500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut