PROCUREMENT SUPERVISOR

Main Purpose

Planning and supervising  the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance

Accountabilities

• Planning and supervising the day to day procurement activities ensuring an efficient implementationof the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:
  • Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy
  • Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplier" data: price, availability, quality, lead time
  • Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
  • Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her job description

MSF Section/Context Specific Accountabilities

• Procurement of drugs and medical devices is mainly made locally, to work closely with the supplier, to follow deliveries, B.O, invoices, lead time, packaging
• Works closely with the warehouse supervisor to ensure quality of the deliveries and compliance with the suppliers’ requirements.
• Weekly feedback to supply officer and supply Manager
• Work closelywith the Finance department
• Conduct regular purchase analysis
• Follow up on procurement budget.