HQ Logistics Advisor – Middle East

Key Activity Areas:

Program support

Advisor- Support the countries as Logistics advisor in their requests their daily queries
 Ensure procurement planning is in place for all countries. Oversee the implementation of and compliance with Medair logistics procedures, policies, and management tools; when necessary, propose improvements.
 Contribute to and validate the logistics component of proposals, budgets and project reports
 Follow developments and changes in donor procedures, requirements, and guidelines
 Develop, organize and give training to logistics staff in the field and in the yearly global logistics workshop
 Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed
 Contribute to improvements of Medair’s logistics processes and tools
 Cover for short term field positions when they are gaps
 Participate in new country logistics requirements (develop supply chain, open/close base, fraud prevention plan, market assessment)
 Support the countries during audit and review the large procurement documentation to make sure they are compliant with procedures
 Train & coach the LM in country and review the large procurement for the region

Business Process Expert

 Act as the BPE (Business Process Expert) for “stock process” within Medair;
 Ensuring policies and procedures are developed, improved and kept up-to-date, serve as a reference point for questions, information, and training.

Qualifications

 Professional qualification in logistics or training in Supply Chain Management, humanitarian logistics or a related field. Certification in procurement would be desirable.
 Strong working knowledge of English (spoken and written) and Arabic (Spoken & written)
 At ease with supply chain software and management, ability to provide easy support in the tool

Experience / Competencies

 Strong knowledge of Medair procedures and operations
 Minimum 2-year relevant logistics and management experience in emergency and/or development context at a coordination level, procedure & operations.
 Supportive mindset with ability to coach & train in –country logisticians
 Strong procurement and E2E Supply Chain experience in humanitarian context
 Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.
 Advanced planning, coordination, assessment, analytical and problem-solving skills with the ability to create procurement plan, action plan for improvement
 Processes and procedures understanding and implementations. (specifically procurement)
 Experience of logistics in a cross-cultural, challenging environment as well as training competency for logistics.
 Capacity to work under pressure and to tight deadlines and oversee multiple tasks
 Excellent project management skills and strong leadership to lead cross-functional projects
 Ability to oversee and contribute to the supply chain part of proposal and end of grant report
 Prepared to undertake extensive field travel to country programmes for deployments; and willing to work in remote, basic conditions and insecure locations.
 Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies
 Technical understanding of mechanical and communication equipment.

Behavioural skills, Adaptability

 Capacity to work under pressure and to tight deadlines
 Diplomatic, especially for working with authorities and suppliers
 Able to cope with basic living conditions in the field and during field trips
 Prepared to undertake extensive field travel to country programmes for deployments; and willing to work in remote and insecure locations

Management and leadership

 Strong leadership and leading project management skills
 Able to oversee multiple tasks, prioritizing and delegating as required
 Ability to communicate effectively with programme teams and be able to represent Medair with UN organizations, other international NGO’s and local authorities worldwide

Working Conditions

 IRS or NRS contract at advisor level
 This is an HQ role based in the Middle East Region with up to 30-40% travel