Full Time Administrative Assistant

Title: Full Time Administrative Assistant 

Job Family: Department of Administration and Finance

Division: Local | Beirut – Lebanon

Reporting Line: Head of Administration and Finance Dept. - Programs Administrative Director

Employment Basis: Full Time Basis

Location: Legal Agenda Beirut Office – National Visits might be required

Job Duration: 3 months’ probation / Contract renewable based on the availability of funds

Responsibilities:  The Administrative Assistant duties include all secretarial functions and the following:

1-      Receive and transfer phone calls and mail

2-      Meet and greet people and guests

3-      Participate in the staff meetings and take Minutes

4-      Order stationary 

5-      Check LA official email and forward it to the concerned team members

6-      Organize the schedule of the meeting rooms

7-      Organize the trials agenda in coordination with the journalism department.

8-      Handle the soft copy and the hard copy of the archive (scan rulings, draft laws and other documents as requested)

9-      Assist in logistical preparations of LA events and handle logistic issues during LA events

10-  Keep LA contact list up to date in coordination with LA team

11-  Keep LA distribution list up to date in coordination with LA trial observer

12-  Supervise the work of the domestic helper

13-  Supervise the work of the office assistant (this includes ensuring the distribution of LA magazine issues, and purchasing of office supplies).

14-  Type documents upon request and document audio interviews

15- Archive

16- Responsible for the organization of the library

17-  Assist the administrative director in collecting data

Working hours: 09.00 AM – 06.00 PM, in some cases the Administrative Assistant will be required to stay additional hours during events, additional hours will be compensated in the form of free hours.

Education: Business administration or relevant work experience.

Salary: 800 USD + NSSF

Interested candidates should send their CVs to [email protected]

ONLY shortlisted candidates will be contacted;