Procurement Officer and Driver

General Purpose of the position: The procurement officer and driver provides projects with the required supplies and materials in order to ensure that they are implanted according to the action plan developed in the Project Proposal. He/she also drives JRS staff and visitors to and from the Country Office/projects.   

Main Responsibilities of the Position

I- PROCUREMENT

 1. Contacts

• Identifies and researches vendors.
• Contacts and negotiates with suppliers.
• Follows JRS Procurement Policy.
• Helps and supports local Project Directors to purchase and to find suppliers.
• Provides all the required quotations and other documents for the Country Finance Officer.

  2.  Reception and delivery

• Ensures that supplies and goods are obtained at the best possible prices. 
• Ensures and surveys transportation for delivery goods.

  3. Storage and warehouse

• Oversees the warehouse.
• Provides required human resources and logistics for the organization of the warehouse and the transport of goods.
• Ensures that goods are stored in good conditions.

  4. Car Maintenance

Provides all the required supplies and goods to ensure car maintenance, as well invoices, vouchers, quotations and other documents to the Country Finance Officer related with service vehicles as well as abiding by JRS Car Policy.

  5.  Administration

• Maintains a proper filing of all documents (hard and soft) and a proper database of procurement documents.
• Prepares a weekly calendar of trips, travels, and movements of Country Office staff.

II- LOGISTICS

 The Procurement Officer and Driver is responsible for all the physical aspects of the office:

• Books flights and hotels whenever any staff member is traveling.
• Arranges for transportation (of JRS staff and visitors)
• Maintains all Country Office equipment and furniture.
• Responsible for keys of the office and any other project keys.
• Follows up on purchase requests from the projects and the offices.

III- DRIVING

• Picks up, when requested by the Country Director, JRS guests from the airport.
• Travels across Lebanon upon the direction of the Country Director
• Visits suppliers.
• Delivers purchases and/or money transfers.
• Handles a proper JRS car logbook.
• Respects Lebanon driving rules and regulations in order to ensure his/her safety and the safety of the staff when travelling with him/her.

*Ensure prompt execution of other tasks which are within the ambit of a Procurement Officer and Driver which may be requested by the Country Director as needs occur.

Qualifications & Competencies

• Compassion and strong commitment for refugees and other displaced people.
• Degree or diploma in business administration or equivalent.
• At least 1 year of experience in procurement.
• Previous experience with NGO is an asset.
• Trustworthy, good listener, creative, flexible, detail oriented and can maintain confidentiality.
• Excellent interpersonal and problem-solving skills.
• Good written and oral communication skills in both Arabic and English.
• Computer Literate: Microsoft Excel, Word and PowerPoint.
• Strong ability to work independently, organize work, meet deadlines, and work under pressure.
• Valid driving license with at least 2 years of driving a manual vehicle.