Program Admin Officer - Protection

Background/IRC Summary: Founded in 1933, the International Rescue Committee (www.theIRC.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 25 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.  The IRC is implementing protection programming in Beirut/Mount Lebanon, South Lebanon, North Lebanon (T5 and Akkar), and North Bekaa during 2017. The programming includes protection monitoring and information dissemination, legal service provision, community mobilization, community empowerment and case management for high-risk protection cases in specific areas. The protection program seeks to promote a protective environment for adults and children.

Job Overview/Summary: Reporting directly to the Protection and Rule of Law Coordinator, the Program Officer will support the smooth running of the Protection program team by liaising with all managerial staff and supporting their finance and procurement requests and plans. The position is critical to ensure smooth communication between departments, and timely completion of administrative requirements related to all aspects of program implementation.

Major Responsibilities:

• Liaise with protection managerial staff at all field offices to understand and support finance and procurement needs related to program implementation.
• Liaise with Finance and Supply Chain staff to ensure that the finance and procurement needs of the protection program are met, in a timely and comprehensive manner.
• Support weekly transport planning for Beirut/Mount Lebanon staff.
• Receive soft copies of procurement and payment requests, transfer them into the hard copy request booklets and follow up technical and financial review, and final approval.
• Support organization of events in all field offices, as required.
• Support preparation of travel authorization request documents for staff across all field offices, as required.
• Attend meetings as requested to take notes, produce minutes, and follow up on actions as needed.
• Perform other duties, as needed or requested by the supervisor.

Key Working Relationships:

Position Reports to: Protection & Rule of Law Coordinator

Position directly supervises: NA

Indirect Reporting: NA

Other Internal and/or external contacts:

Internal: Senior Protection Manager (Bekaa, South & North), Protection & Capacity Building Manager (Beirut/Mt Lebanon), Protection & Livelihoods Manager (Beirut/Mt Lebanon & North), Supply Chain Coordinator, Logistics Manager (All locations), Finance Officers (All locations), Finance Senior Officers (All location), Legal Manager (Beirut/Mt Lebanon), Legal Team Leaders (All locations), Procurement Officers (All locations), HR Senior Officers (Beirut), Any to related to CASH

External: None

Job Requirements:

Education:

• At least Bachelor degree in project management and/or management

Demonstrated Skills and Competencies:

• At least two years of prior professional experience in a similar post, preferably with an international organization;
• Strong demonstrated skills in Microsoft Office especially in Excel;
• Experience in online software and databases;
• Excellent attention to detail and commitment to following up tasks until completed;
• Excellent organizational and time management skills, and demonstrated ability to meet deadlines;
• Good interpersonal skills and ability to work as part of a team, as well as independently; and,
• Flexible and able to work in a dynamic and diverse environment;
• Skills in budgeting is an asset; 
• Previous experience in Finance, supply chain and/or logistics is an asset;
• Understanding of the protection programming is an asset.

Language Skills: 

• Advanced English and Arabic language skills is a must.

Working Environment: Standard office work environment and IRC assets will include; internet connection, electricity, personal laptop and work phone.