Description: 

Background:

The Pharmacy Assistant will work under the direct supervision and reports to the Chief Pharmacy Officer. S/he will provide administrative and logistic support to the Chief Pharmacy Officer and Area Pharmacists. 

S/he is a member of the Central Health Unit which includes the Health Coordinator, Deputy Health Coordinator, Senior Medical Advisor, Quality Manager, CH Manager, Chief Pharmacist and Senior Public Health Officer.

The central health unit provides leadership, support, and guidance to the field teams in implementing IMC’s Health Program in Lebanon.

Job Purpose:

Provides support to the Health program team on a national level with regard to administrative tasks related to procurement and reporting.

Main Responsibilities:

  1. Interdepartmental Support:

S/he will be responsible to:

    • Coordinate with the Logistics department to prepare a unified Procurement Request (PRs) for medication, supplies, printed materials, and equipment

      Prepare Good Issue Orders related to all procurements.

    • Coordinate with the Logistic department to distribute procured medication, supplies, printed materials and equipment to supported facilities.

  • Coordinate with the Finance department on the submission of payment allocations related to procurements. 

    Track all effective, pending and projected payments related to procurements.

    • Work with the Chief Pharmacist on maintaining an updated procurement plan and follow up on all pending procurement requisitions.
    • Refer back to the Chief Pharmacist for matters that require technical medical expertise.     
  1. Intradepartmental Support:

S/he will be responsible to:

    • Coordinate with the Area Pharmacists on the submission and compilation of all Needs Assessments, Quantity Allocations and other requests that may apply.

 

    • Coordinate with Health Area Managers on the submission and compilations of all needs assessment and quantity allocations in regard to claim forms, visibility items (stickers, plaques, service banners), medical files, and laptops for IMC staff. 
      • Compile all donated Equipment to the supported facilities in one document and update it upon each new donation. 
    • Develop and update all costing tools used by Area Pharmacists.

       

      • Attend Medication distributions at MOPH Warehouse and support Area Pharmacists in counting and cross checking quantities

    • Reporting:
    • S/he will be responsible to:

      • Report to the Chief Pharmacist all effective, pending and projected payments related to medical procurements and alert for any foreseen underspent and/or overspent.
      • Report to the Chief Pharmacist/MEAL department all effective donations related to medical procurements.
      • Work with the Chief Pharmacist on the review of the pharmacy report submitted by Area Pharmacists on a monthly basis.
    • Others:
    • Perform other duties as requested by line manager.
    • Adhere to all of IMC’s policies and procedures, including Code of Conduct and Security SOPs

 

Essential qualification: A minimum of four years of satisfactory working experience in a Community Pharmacy

Essential competency: 

  • Excellent communication skills
  • Excellent Stock Management Skills
  • Able to take initiative within a defined framework
  • Able to work within a team
  • Flexible and creative
  • Strong commitment to work
  • Able to work under stress

Strong commitment to the organization and its values

Desirable competency:

  • Advanced reporting skills both qualitative and quantitative
  • Advanced Microsoft excel skills

General specifications for all positions:

  • Experience in working closely with community members throughout a program cycle
  • Experience in or understanding of program accountability principles
  • Knowledge of, respect and empathy for the communities we are working with
  • Commitment to championing community and partner points of view
  • Strong understanding of the project cycle and of M&E systems
  • Good interpersonal and influencing skills
  • Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
  • Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
  • Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working

Apply to this Job

You will be able to read the application guidelines after you answer the following questions:

Last modified: 
30 Jun, 2020
Intervention Sector(s):
Health
Application Deadline:
Tuesday, 14 July 2020
Contract Type:
Full Time
Period of Employment:
Until August 31st 2020 (renewable based on donor's funding)
Salary
Competitive (Based on IMC salary Scale)
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
• Possession of a BS degree in Biology/Biochemistry/Nursing/other BS degree in the medical sciences
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut
  • Beirut
randomness