MHPSS Program Support Officer - Emergency Response ( Repost)

Background:

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps: provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of Sudden Onset Disaster and/or outbreak in the affected nation: adopts a human rights-based approach to their response; ensures they are accessible to all sections of the population affected by the SOD and/or outbreak particularly the vulnerable; and treats patients in a medically ethical manner consistent with the World Medical Association Medical Ethics Manual.

International Medical Corps is accountable to: patients and communities; host government, Ministry of Health; our organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the cluster and the humanitarian community.

Job Purpose:

This position will support International Medical Corps' emergency response to Beirut Blast.

Work closely with the Senior Mental Health Program Support Officer on tasks such as monthly budget updates and all year grant projections. This position is office based with planned regular visits to the field. The responsibility is to provide administrative, logistical, HR, and financial support to the program and to ensure that department operations are maintained in an effective, up to date and accurate manner.

Main Responsibilities:

• Ensure that all IMC and partner activities are implemented in line with the program’s budget work plan and indicators;
• Prepare monthly budget projections that will be reviewed by the Senior Program Support Officer and approved by the MHPSS Program Coordinator;
• Keep track of all budget spending and prepare forecast of budgets for the entire duration of the project;
• Follow up and coordinate with program implementing partners on logistics, HR, and finance related matters and provide updates to MHPSS team accordingly;
• Update project procurement plan in coordination with Senior Program Support Officer and MHPSS Program Coordinator
• Coordinate with MHPSS Program Assistant and MHPSS Managers to address the needs of case management teams on the fields and follow up on all related issues;
• Coordinate with Senior Program Support Officer on distribution of program material to the fields, specify locations of distribution, quantities to be delivered, means of transportation and coordination with MHPSS managers;
• Follow up with logistics on delivery timing of program material and keep updated inventory of MHPSS material;
• Offer logistical support during training /coaching events including venue booking, arrangements, and handout/material preparation;
• Prepare procurement requests (PRs) and Ensure PRs are signed by the relevant Program staff member for initiation and made in timely manner;
• Ensure that all relevant M&E/admin sheets are prepared for trainings, awareness raising sessions, activities and so on;
• Prepare required service agreement documents and contracts to sign with centers and/or consultants
• Maintain an efficient office filing management system related to monitoring, evaluation and reporting on MHPSS activities as well as programs;
• Assist to complete HR requirements related to recruitment of MHPSS staff/consultants and preparing monthly payments
• Compiling results analysis and other statistical tasks if required for reporting or MHPSS studies

• Other tasks as required by the mental health and psychosocial support senior management team;

Desirable Experience:

• Experience working in and an understanding of the nonprofit sector and/or an association setting preferred;
• A minimum of one year administrative NGO experience is desirable.

Competency:

• Excellent interpersonal, written, and oral communications skills;
• Good understanding of the project cycle and team work;
• Demonstrated ability to work in a multicultural environment, prioritize tasks, meet deadlinesand ensure high quality work;
• Emotional maturity and agility in working in a fast-paced environment;
• Computer literacy with demonstrated experience in utilization of databases, Microsoft Office, Excel and PowerPoint in particular.

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle
• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working