Emergency Senior Finance Officer

Background:

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps: provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of Sudden Onset Disaster and/or outbreak in the affected nation: adopts a human rights-based approach to their response; ensures they are accessible to all sections of the population affected by the SOD and/or outbreak particularly the vulnerable; and treats patients in a medically ethical manner consistent with the World Medical Association Medical Ethics Manual.

International Medical Corps is accountable to: patients and communities; host government, Ministry of Health; our organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the cluster and the humanitarian community.

Job Purpose:

This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations by Beirut Blast.

The Senior Finance Officer and as the title states, is the most senior person reporting to the Emergency Finance manager and should be able to well coordinate with  the program team in terms of payments,  track the pipelines and analyze them, prepare donor reports, assists in audit visit preparation, etc..

Main Responsibilities:

• Processes incoming invoices and vouchers, ensuring that these are properly approved, stamped and coded.
• Reviews all submitted PR’s and procurements steps (offers, bid summary, PO) and collects necessary signatures.
• Updates ARAP Analysis on a monthly basis.
• Cooperate with all departments regarding all checks/bank transfers, in order to proceed all payments within the timeframe agreed.
• Prepares Monthly Cash on Hand and Bank Reconciliations, and Cash/Bank transaction journals (CTJ/BTJ) in addition to the Average Exchange Rate Calculation
• Ensures that transactions are complete and accurate. Reviews coding on all vouchers/GL for all valid accounts.
• Keep track on all Accounts Receivable and Accounts Payable balances, in order to be able to loop in the Finance Admin/Manager in case any adjustment is needed before month close end.
• Ensures monthly accruals is well prepared, calculated and registered into the system, after being checked and reviewed by the Finance Manager.
• Assists in the monthly and quarterly VAT reporting.

• Assists in preparation of weekly and monthly cash flow.  Plans and requests cash disbursements.
• Prepares monthly pipelines and ensure balances and allocations are matching with the General Ledger/Trial Balance.
• Handles and keep track on TM1 budgets, coordinate with program on a monthly basis for projection updates, and make sure it is well updated and organized.
• Prepares donor financial reports when requested.
• Assists in Audit schedule preparation.
• Prepares, processes and reviews accounting entries into Costpoint-Deltek.  Ensures there is proper supporting documentation for all payments and other accounting entries.
• Assists the Finance/Admin Manager in the preparation of monthly financial reports, and respond to any other/urgent task requested by Split.

• Ensures stored files in IMC warehouse are listed physically and electronically and kept up to date.
• Ensures telephone bills are checked, tracked and relevant staff pay for any personal calls made.
• Regularly visits field sites and offices, vendors, making field payment whenever necessary.
• Other relevant tasks assigned by the supervisor

Competency:

• Commitment to Continuous Learning: Willingness to keep abreast of new developments in the field.
• Communications: Excellent communication and customer relations skills.
• Planning and Organizing: Ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
• Teamwork: Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Other:

Ability to operate independently in austere environment for protracted periods

General specifications for all positions:

Experience in working closely with community members throughout a program cycle

Experience in or understanding of program accountability principles

Knowledge of, respect and empathy for the communities we are working with

Commitment to championing community and partner points of view

Strong understanding of the project cycle and of M&E systems

Good interpersonal and influencing skills

Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community

Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff

Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working