Emergency Procurement Support Assistant
Upon submission, please include "Emergency Procurement Support Assistant " in the subject of the email.
Only shortlisted candidates will be contacted selection will be based on receiving funding.
“Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.”
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. International Medical Corps does not ask for financial details, money transfers or payments of any kind from applicants to be considered for or secure a job.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
Background:
Logistics Department works as a support function covering procurement, Logistics, transportation & Warehousing
Job Purpose:
The Procurement Support Assistant works under the supervision of the Logistics Coordinator.
The Procurement Support Assistant is primarily responsible for a specific category of items and the deliverables of the Procurement section in support to International Medical Corps project activities and in compliance with the IMC internal and donors’ processes, rules and regulations. S/He is expected to conduct procurement activities in a transparent manner under the management of the Senior Procurement admin officer
Main Responsibilities:
- Act upon submission of a dully approved Purchase Request
- Provide in writing to customers: receipt of PR, Tracking number, confirmed target delivery date using customer service shaped communication
- Will work directly on daily basis with Logistics coordinator
- Regularly carry out market analysis, collect from potential suppliers: relevant documentation such as registration, tax certificates, owners’ ID, past contract references, invite most-technically-sound program personnel to conduct documented technical assessment, evaluate supplier’s capacity (warehouse, staff…); conduct Bridger Insight screening… and build an individual Supplier file for successfully prequalified vendors
- Draft Purchase orders (or contracts as needed, using standard-approved templates
- Submits procurement files to relevant authorities for review and approval
- Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier
- Collect invoice from vendor and control payment terms against purchase order (advance payments/instalments already paid…), issue procurement memo when necessary
- Attach GRN to procurement file with supplier’s invoice and facilitate prompt payment process from finance team in line with payment terms
- Archive complete procurement file in grant-specific file box.
- Archive soft-copy of procurement files following the following structure
- Update Inventory Report (Below 500 $).
- Will be responsible to finalize any Admin paper work related to logistics department
General specifications for all positions:
Experience in working closely with community members throughout a program cycle
Experience in or understanding of program accountability principles
Knowledge of, respect and empathy for the communities we are working with
Commitment to championing community and partner points of view
Strong understanding of the project cycle and of M&E systems
Good interpersonal and influencing skills
Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut