Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Humanity & Inclusion (HI) is an equal opportunity employer and

particularly welcomes applications from persons with disabilities

 

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Interested candidates may please send their resume with cover letter to the email below with “Finance Officer” in the subject line.

Last date for application is 6 March 2020

 

Please address all applications to: [email protected]

Contact Person Email: 
Description: 

PRESENTATION OF HUMANITY & INCLUSION

Humanity & Inclusion (HI) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our actions and testimonies are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

 

For more details on the association: https://www.hi.org

 

MISSION CONTEXT

The actual intervention context is characterized by remote management modalities of intervention, through Partners. Bring constant support and guidance to the teams and maintain technical quality in the frame of HI integrated approach is the main challenge to take up.

 

 

OBJECTIVES

Under the line management of the Finance Manager, the Finance Officer will contribute to the respect of all financial procedures, processes and rules and ensures that the deadlines are handled according to Humanity & Inclusion standards and regulations.

The Finance Officer should provide support to the Finance Manager analysis of financial data, in order to ensure good follow-up of Partners BFU and Office management.

 

The Finance Officer must keep all the data confidential, and share it only with the authorized persons.

ACCOUNTABILITIES

Line manager: Finance Manager

Line manager+1: Area Coordinator

Supervise: None

In relation with:

  • Partners: finance focal points;
  • Beirut hub: Operational Team & Support Services;
  • Coordination based in Amman: Accounts Manager, Finance Manager, Compliance
  • Hosting mission: Lebanon mission’s Support Services department

 

RESPONSIBILITIES

 

Responsibility 1: Responsible of the implementation of financial procedures and Cash flow management

Objective: Respect HI financial procedures and make sure they are respected and that payments are in line with legal obligations and internal procedures

Benchmark: quality of accounting deliverables, respect of HI and donors’ rules and procedures, respect of monthly deadline as per the financial calendar ,quality of forecasts and respect for deadlines; quality of management and control of cash-flow

 

Activities:

  • Ensure the validity of the invoices (quality of invoices and validation) and that all supporting documents are provided and coherent;
  • Maintain accurate and effective check of all transactions (HI and partners);
  • Carry out cash and bank reconciliation with line manager on a monthly basis or whenever requested by his/her line manager;
  • Limit cash flow shortage by anticipating cash and money change needs and make sure to keep the adequate quantity of money in the cashbox and safe;
  • Realize cash payments in respect of HI procedures and guidelines; and translate to English all HI invoices and any other necessary documents;
  • Prepare bank payments by sending request to his/her line manager for validation;
  • Respect the Financial Calendar as defined each year in line with HQ deadlines and regional internal financial monitoring process;

 

Responsibility 2: Accountancy and cash management

Objective: Ensure the respect of accountancy guidelines and the proper use of funds in respect of donor specific guidelines and make sure the financial calendar deadlines are respected and properly followed.

Benchmark: quality of monthly accountancy (in system and original documents), quality of follow up on payable and receivable accounts, respect of finance calendar deadlines, quality of reports, quality of archive in the server;

 

Activities:

  • Maintain updated excel cashbook for the different accounts of the office (Cash and bank accounts)
  • Computerize, on a weekly basis, all accounts’ expenditures in Navision Software and submit to line manager for validation;
  • Send accountancy extractions to coordination on a bi-weekly basis for comments and feedback; Analyse and correct based on coordination feedback and comments and after line manager confirmation;
  • Prepare financial controls reports for transfers, receivable and payable accounts and send to line manager for consolidation with monthly financial closure reports;
  • Prepare the monthly sending of the accountancy documents (print Navision vouchers, scanning and monthly uploading on the server and quarterly sending of originals to HQ);
  • Keep proper archive of all financial documents (soft and hard copies);
  • Prepare the VAT and transfer reports of the mission on a monthly basis and send to Lebanon mission on a quarterly basis for submission to Ministry of Finance;

 

Responsibility 3: Responsible of partners’ financial and administrative aspects

Objective: Ensure the follow-up on partners’ compliance with HI financial rules and donors procedures and ensure monthly reporting by partner to HI and by HI to HQ and donors

Benchmark: Respect of the validation process; Monthly reporting of partners’ expenses in accountancy system; quality of partners’ reports sent to HQ

 

Activities:

  • Ensure that partners’ reports are in line with HI and donors’ rules and procedures;
  • Follow up on monthly sending of partners’ reports and send reminders when necessary;
  • Make sure that partners’ invoices are compliant with financial procedures and in line with the partnership agreement;
  • Translate all invoices and receipts (+quotations when necessary) to English using HI forms and check that all supporting documents are received before sending to validation by budget holder;
  • Cross check the eligibility of the reports submitted by partners and cross check the budget allocation before sending to budget holders for validation;
  • Follow up on the validation process with all budget holders and PM to enhance timely validation of all reports;
  • Liaise with HI budget holders and partners for comments on reports and clarification or if any missing documentations;
  • Draft the monthly accountancy report (Gabarit) of partners’ expenses and send to line manager for cross check and import to Navision;
  • Provide support to partners on respect of financial procedures;
  • Follow up on the exchange rate used by the partners and cross check with sources of verification;
  • Provide support to his/her line manager in assessment of new potential partners or in building existing partners’ financial capacities

 

 

Responsibility 4: Administration, Coordination & Reporting

Objective: Ensure the smooth flow of relevant information among departments and Coordination

Benchmark: quality of monthly report, follow up on the action plan, respect of deadlines, quality of support provided;

 

Activities:

  • Prepare the monthly Situation Report and send to line manager;
  • Prepare the individual action plan on a monthly basis;
  • Participate actively to meeting (weekly team meeting, support meeting, finance meeting with budget holders and PMs);
  • Participate, when needed, to meeting with partners concerning financial-operational issues, etc.;
  • Assist, when needed, the line manager in training for HI staff and budget holders on financial aspects

 

REQUIREMENTS

 

Education and Experience:

  • Bachelor’s degree in Accounting and finance or relevant field
  • 1-2 experience with at least one-year experience as finance officer preferably with NGO/INGOs.
  • 1 year experience working with accountancy system; knowledge in Microsoft Dynamics Navision is a strong asset 
  • Work or voluntary experience with NGO/INGO is an asset

 

Professional Skills:

  • Strong analytical and observational skills
  • Extremely rigorous and precise, attention to details
  • Ability to manage priorities, deadlines and tasks efficiently
  • Ability to perform repetitive tasks with a high degree of accuracy
  • Excellent time management skills and ability to work under stressful conditions
  • Autonomous  and comfortable working independently with minimal supervision
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Diplomacy and high ability to work within a team
  • Strong interpersonal and intercultural skills
  • Solution oriented and problem solving skills and ability to follow guidelines

 

Computer Skills:

  • Excellent knowledge of Microsoft Office (Excel, Outlook and word).
  • Master Microsoft Excel (Advanced knowledge and experience in Excel and ability to work and understand complicated formulas)
  • Experience in accountancy systems; Knowledge in Microsoft Dynamics Navision is a strong asset

 

Language:

  • English and Arabic are mandatory (oral and written)
  • Good translation skills (From Arabic to English)
  • French is a plus

 

JOB CONDITIONS

  • Remuneration: according to HI salary grid
  • Starting date: ASAP
  • Duration/ Type of contract: 6 months renewable based on a project timeline
  • Others: Health insurance

 

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

 

 

Humanity & Inclusion (HI) is an equal opportunity employer and

particularly welcomes applications from persons with disabilities

Interested candidates may please send their resume with cover letter to the email below with “Finance Officer” in the subject line.

Last date for application is 6 March 2020

 

Please address all applications to: [email protected]

Expired
Last modified: 
12 Mar, 2020
Intervention Sector(s):
Disability, Health, Labor & Livelihoods, Refugees, Rehabilitation
Application Deadline:
Friday, 6 March 2020
Contract Type:
Full Time
Period of Employment:
6 months renewable based on a project timeline and performance
Salary
According to HI salary grid and experience
Salary Range:
1500 to 2000 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
o Bachelor’s degree in Accounting and finance or relevant field o 1-2 experience with at least one-year experience as finance officer preferably with NGO/INGOs. o 1 year experience working with accountancy system; knowledge in Microsoft Dynamics Navision is a strong asset o Work or voluntary experience with NGO/INGO is an asset
Experience Requirements:
1 to 2 years
Arabic Language:
Fluent
English Language:
Excellent
French Language:
Basic
Country/City: 
  • Lebanon
  • Beirut
randomness