Administrative Assistant

About RUWAD HOKOUK (FR)

Ruwad Houkouk FR, is working toward:

1) promoting the protection of stateless person by advocating for legal reforms and enactment of a comprehensive Nationality law, and modernizing the Personal Status Records law, and initiating a new law on Personal Status;

  2) Strengthening access to justice for the refugees and stateless community living in remote rural areas. Both components complement each other and should lead to improve the humanitarian aspects of this population in terms of right to identity and to basic fundamental rights such as education, health, and work.  

Project Objectives To reduce and prevent statelessness and promote legal protection for refugees and statteless persons in Lebanon. Improve access to legal protection for refugees and stateless persons  through direct provision of services, networking and monitoring of relevant actors, including public institutions.

Major Duties & Responsibilities  

• Manage the reception desk of the center
• Organize and schedule meetings and appointments
• Participate and take accurate minutes of meetings
• Answer incoming calls and assume other receptionist duties when needed
• Distribute and keep inventory of correspondence memos, letters, faxes and forms
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain contact lists and Keep track of contract deadlines, and assist in financial operations and procurement.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain office supplies by checking inventory; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Assist in the preparation of projects activities and provide logistical support: Book conference space, taxis, couriers….
• Handle sensitive information in a confidential manner.

Qualifications & Experience required

• Bachelor in Management, Administration, Business or a related academic field, or equivalent
• Minimum 2 years of work experience in the management field.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills (Arabic / English)
• Proficient in MS Office
• Strong organizational and planning skills

• Ability to work in a team and under tight deadlines