ACT Alliance Lebanon Forum Coordinator

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 130 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more information also on the ACT-membership, please see: http://actalliance.org

In Lebanon, the ACT-Alliance Lebanon Forum currently consists of 6 international, regional and national organizations that focus on issues related to providing coordinated humanitarian and development assistance to vulnerable populations such as refugees, internally displaced and marginalized populations in Lebanon.

The ACT Lebanon Forum launched an appeal for the Emergency Response to the Beirut Explosion by ACT members for a total of USD 3.2 million for a period of 6 months.

 The ACT Alliance Lebanon Forum is seeking a Coordinator for the Forum to support in coordination between member organizations with a main focus on the Appeal.  

JOB SUMMARY

The ACT Lebanon Forum was established in January 2020 and was preceded by a Jordan-Syria-Lebanon forum that existed since 2014. The purpose of the position is to facilitate and ensure improved joint action in forms of funding, programming and policy development, and better coordination and information sharing amongst members as well as with key external stakeholders.

The ACT Lebanon Coordinator will report to the ACT Lebanon Forum, represented by its Convener. The ACT Lebanon Coordinator will be expected to carry out her/his duties for the forum in close consultation with the Forum and its members and in accordance with agreed plans of the forum and emergency appeal.

The contract is for six months with possibilities for extension and is expected to commence as soon as possible.

GENERAL RESPONSIBILTIES

1. Represent and coordinate with external stakeholders on issues of priority and interest for the ACT Lebanon Forum:
   1. Participate in external coordination mechanisms with priority given to country coordination platforms and disseminating relevant information to forum members.
   2. Develop and maintain relations and contact with like-minded actors within academia and the humanitarian sector.
   3. Identify and disseminate information on processes around donor consultations and calls for proposals.
   4. Take part in trainings and events of relevance to the Forum.

1. Take a lead on funding processes related to the ACT-Alliance`s global appeal system:
   1. Compile requesting members` draft proposals, budgets and reports into one document and quality assure the final product before submission to the ACT-Secretariat.
   2. Provide technical assistance to members on proposal and report writing content and processes.
   3. Facilitate and conduct trainings, kick-offs, mid-term and end-term reviews and evaluations.
   4. Liaise with the ACT-secretariat in Geneva and Amman on submission, allocations of funds, and interim and final narrative and financial reporting.
   5. Reply to members, donors and other stakeholders` enquiries about the ACT-appeal.

1. Ensure effective coordination of ACT Lebanon Forum processes:
   1. Coordinate and prepare the agenda and logistics of ACT Lebanon Forum meetings.
   2. Document Forum meetings, this includes preparation and dissemination of minutes.
   3. Draft work plans, budgets and reports to the Forum and the ACT-Secretariat.
   4. Prepare, facilitate and assist with trainings of interest to the majority of the members.
   5. Share information of interest with ACT Lebanon Forum members.
   6. Maintain an overview of ACT working groups that Lebanon Forum members are engaging in.
   7. Develop and report on priorities and plans.

1. Liaise with the ACT Regional Secretariat staff and functions in Amman:
   1. Disseminate and coordinate responses/feedback from the ACT Lebanon Forum to the ACT-Secretariat`s strategies, policies, plans, processes, priorities, and concerns.
   2. Provide information to the ACT-Secretariat on ACT Lebanon Forum`s strategies, plans, priorities, and concerns.
   3. Participate, when relevant, in the ACT-MENA (Middle East and North Africa) working groups and Communities of Practices as delegated by the Forum.
   4. Participate in ACT trainings and provide follow-up of action plans related to these.
   5. Assist with general correspondence of relevance to the ACT Lebanon Forum and its membership.

1. Assist with strengthening ACT-Lebanon Forum visibility and communication:
   1. Assist and coordinate in developing policy documents and advocacy positions as delegated by the Forum.
   2. Develop communications and public relations materials as delegated by the Forum.

QUALIFICATIONS, EDUCATION, AND EXPERIENCE

• Master’s degree in political, social sciences, international relations or relevant subject is preferable.
• Minimum three years` work experience with NGOs.
• Experience in facilitating and conducting trainings and meetings.
• Familiarity with the Core Humanitarian Principles and humanitarian coordination mechanisms.
• Solid knowledge about the context in Lebanon.
• Experience in project level report writing and editing is required.
• Experience in compiling/reviewing project budgets and financial reports is required.
• Experience with coordination of secretariat functions.
• Exposure to working with faith-based organizations and networks is an asset.
• Strong communication, inter-personal, facilitation and diplomatic skills.
• Proficiency in English, both written and verbal, with strong editing skills. Ability to fluently communicate in Arabic.