Secretary
The complete application should be sent no later than 02/08/2017 to mailbox: [email protected] , clearly indicating in the subject field the position applied for "Secretary".
Assist in Section Management
Provide assistance to the Head of Section in the service management
Provide secretarial assistance to the Financial or Operational Managers
Manage the information pertaining to leaves, absences and trainings records
Provide logistical support in meetings/missions organisation and follow up
Ensure that the section related issues are organised and updated and can be easily retrieved
Follow up with staff on deliverables and ensure their submission within deadlines as per the directives of the head of section
Keep appointments
Screen calls and visitors
Support to Financial Managers
Encoding and follow-up of bank accounts and legal entities in internal system ABAC when needed
Encoding and publication of local calls for proposals and calls for tenders if needed
Taking part in information sessions for call for proposals (write down questions and answers for publication)
Assisting Managers in managing tenders and proposals if needed
Apply common filing system to existing archive
Archiving documents according to filing system
Correspondence Management
Edition of letters, faxes, etc.
Take minutes of meetings
Answer inquiries when requested
Distribute and keep records of all mail that is dispatched or received by the section
Replace occasionally the receptionist when needed
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
