CHIEF ACCOUNTANT- Caritas Lebanon- BALADI PROGRAM
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POSITION OBJECTIVE
The Chief Accountant is responsible for the accounting process and coordinates with the Finance Manager to ensure a proper implementation of the program. The CA is responsible for all areas relating to financial reporting. S/he will also be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including general ledger, preparation, financial reporting, yearend audit preparation and the support of budget forecast activities in coordination with the Finance Manager. Support for the preparation of the monthly payroll, review and ensure accuracy of approved timesheets. S/he will be tracking and deducting all garnishments and other special payroll deductions in coordination with the Finance Manager and final approval of the Program Director
1. DUTIES (Duties are tasks related to achieving the work requirements by this position)
* Oversee daily cash count of the program
* Conducting weekly and monthly cash counts including supporting documents
* Manages the petty cash safe
* Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation of the Baladi Program
*Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back-up of files, etc.
*Review sub journals and upload data to the general ledger
*Prepare revenue recognition entries and other final closing journal entries
*Prepare and posts daily entries (Journal Vouchers).
*Prepare month end balance sheet account reconciliations
* Coordinate the preparation and ensure the on-time submission of the monthly reporting package to the Finance Manager to be submitted to the Program Director with each monthly liquidation
* Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
* Monitor cash and bank balances and coordinate weekly or monthly cash flow with Finance Manager.
* Assist the Finance Manager in responding to audit inquiries.
* Review subcontract terms and limits to ensure prompt payment of invoices upon payment by grant.
*To apply basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing and variance analysis
* Alert the Financial Manager to any problems or issues related to the financial aspect of the program.
* On a regular basis, ensure that project reports are reviewed and checked for data quality.
* Enforce the submission of necessary information from the Finance Manager, highlight projects with opportunities for improvement and assist in the budget correction process Assist the Financial Manager with monthly/quarterly forecast and annual budget analysis.
* Complete the contract data setup and modifications for the contract in the accounting system in a timely and accurate manner.
* Preparation of the payroll and review all timesheets.
* Training and supporting recipients and accountants on sites for the projects POS stations.
* Installing and supervising project accounting software’s.
* Monitoring all cost of inventories for all projects fixed assets till the final acquisition.
* Assist the Finance Manager in supervising the projects budgets.
* Assisting in providing guidance to the cost share process and auditing the cost share documents.
* that all files are documented and the Finance folder on the common server is updated on a weekly basis
* Cover the Finance Manager when on leave.
* Other duties as assigned by the supervisor.
2. Business Skills
* The ability to interact effectively with national personnel is required.
* A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
* A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Caritas Lebanon - Baladi Program.
* Excellent knowledge of English and Arabic.
* Excellent reporting, communication and interpersonal skills.
* Efficiency under stress.
3. Computer Skills
*Visual Dolphin - Microsoft Office – particularly excel
4. Experience and knowledge
* Minimum of 7 years of experience. Priority for USAID experience.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
