RFQ: ARK-LE-303

Section 1: Instruction to Bidders

Introduction:

ARK Group DMCC is a development consultancy committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through the provision of evidence-based programmatic interventions, policy recommendations and training services.

ARK Group DMCC, is soliciting offers for pavement of raods inside of Biddawi camp.   All bids are to be submitted to [email protected] prior to the deadline of this call.

The purpose of the work is to deliver quick impact solutions bad infrastructure in some areas of the Palestinian camps and gatherings. Please check attached RFQ for the details.

Late or incomplete proposals will not be considered.

ARK Group DMCC will issue a Services Provision Agreement (SPA) for the successful bidder. The successful bidder shall be required to adhere to the SOW and terms and conditions of the SPA.

This RFP does not oblige ARK Group DMCC to execute a contract nor does it commit ARK Group DMCC to pay any costs incurred in preparation and submission of the proposals. Furthermore, ARK Group DMCC reserve the right to reject any and all offers, if such action is considered to be in the best interest of ARK Group DMCC.

Procedures for Submitting Proposals and Awarding Contract

Interested and qualified bidders may submit their offers electronically to the following email address:

[email protected]

Please include in the subject of the email the reference of the RFQ as showing in the title of this call with the name of the bidder (Company name or bidder name).

Technical and Financial bids are to be sent in separate attachments to the above email address.

Bids should be on official letter heads stamped and signed.

A copy of the commercial circular should be sent as an attachment if available.

A copy of the registration with the Ministry of Finance should be sent as an attachment if available.

A copy of company ownership document if available.

Faxed offers will not be considered.

Offers delivered by hand will not be considered.

To Coordinate Site visits please call ARK L&P Officer at 81 830n768

Failure to agree and comply with any of the above specifications will result in the bidder being considered unresponsive and the proposal may be rejected.

Bidders are responsible for ensuring that their offers are received in accordance with the instructions stated herein.

Proposals will be evaluated  winning bidder will be contacted subsequently.

Discussions may be held to clarify proposals. If any such discussions are held, bidders will be notified that a best and final offer may be submitted by a revised deadline. The best and final offer provides the opportunity for bidders to revise their proposals based on additional information gathered during discussions. If a best and final offer is not submitted, the previous offer will be considered as the best and final offer. ARK Group DMCC reserves the right to accept such offers.

Any questions raised regarding this RFP must be in writing and emailed n to [email protected]. The RFP number, L106-L117 should be quoted in all correspondence. ARK Group DMCC reserves the right to reject any and all proposals submitted and to request additional information from all bidders.

Proposal Format

Technical Proposal:

All bidders must submit the following:

1.  Title page

Each proposal must contain a title page that identifies the following:

RFP number and subject and provides the bidder’s:

Name

Address

Email

Telephone number

The name and title of a contact person

Financial Registration Number (MOF) if available

Official Bank Account Number USD bank account details including IBAN, Swift and BIC code if available.

Company profile and qualifications

Copy of the commercial circular if available. ID if not.

Copy of company registration with the MoF if available.

Response to SOW:

Each issue is to be assessed separately. The sum of the assessments should constitute the technical proposal.  Each separate assessment should at least contain the following:

Location of the assessment

A technical description of the problem

The technical description of the solution

Timeline/schedule for delivery

Warranty on installed material

A detailed table of the material that will be used in the accomplishment of the work is to be included to the bid using the attached RFQ. 

 Financial Proposal:

The Financial proposal is used to determine which proposals represent the best value and serves as a basis of negotiation before award of a contract.

The price of the contract to be awarded will be an all-inclusive fixed price. No profit, fees, taxes, or additional costs can be added after award. Nevertheless, for the purpose of the proposal, Bidders must provide a detailed budget showing major line items, e.g. rate per unit and relevant info using attached RFQ.

All items, services, etc. must be clearly labelled and included in the total offered price. All cost information must be expressed in USD inclusive of VAT and other taxes.

ARK Group DMCC reserves the right to request additional cost information if the evaluation committee has concerns of the reasonableness, realism, or completeness of a Bidder’s proposed cost.

Payment terms

Payment terms are to be agreed before the signature of the SPA relatively to the final agreed cost.

Evaluation and Price Criteria

Bids will be assessed based on the below criteria, however, these criteria are not final and other criteria may be taken into consideration.

Quality of Product

On site Safety and Security specifications

Specifications of Goods

Methodology of work

Schedule of Work

Period of warranty on the work done

Price (The offered prices must be inclusive of all costs (including VAT) and delivery. The total offer price shall be shown in USD and LBP. The Client shall have the liberty to pay in any of the two currencies).