Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Interested candidates with the required competencies and experience should send an updated CV & cover letter to [email protected] by Friday, September 21, 2018, with the subject line: 'Accounting and HR Coordinator'. In the cover letter, applicants should not repeat information in the CV. Instead, they are encouraged to elaborate on their motivation for this opportunity, how their experience makes them a good candidate for this position, and their earliest start date. Applications without cover letters and the right subject line will not be considered. Only those short-listed for the position will be contacted.

Contact Person Email: 
Description: 

Building on our philosophy that recognizes the importance of community-building work, ARM created the Migrant Community Centers (MCCs) which grew from one small center in 2011 in Beirut to centers in three major cities by 2016, in addition to a Sunday educational space. The MCCs are free and safe spaces tailored to migrant workers and evolving according to their needs, where they can meet, learn new skills, work together, and access information, resources and assistance. The MCCs’ mission is to make meaningful improvements in the quality of life of migrant workers in Lebanon and their capacity to self-advocate to advance their socio-economic rights, and to contribute to a strong and powerful migrant civil society, with a focus on women as leaders of change. Since their creation, they have been offering free classes and other educational, social, and capacity-building activities, such as language classes, computer classes, health awareness sessions, rights education, advocacy training, cultural exchange events, social gatherings, and various holiday celebrations. The MCCs also serve as a hub where initiatives are launched, a space to have celebrations and get-togethers, and a casual space for migrant workers to spend time with each other. They increase the engagement of volunteers and local activists with MDW issues, and foster more collaboration between MDWs, local activists, and volunteers. 

We are currently looking to hire an Accounting and HR Coordinator.

Job Purpose

Analyze financial information and prepare financial reports to determine or maintain record of assets, liabilities, tax liability, or other financial activities within the organization. Handles HR day to day functions and duties.

Areas of Contribution & Related Accountabilities

Accounting & Finance

MCC Financial involvement:

The jobholder responsibilities in this area include but are not limited to the following:

  • Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
  • Report to management regarding the finances of ARM.
  • Establish tables of accounts and assign entries to proper accounts.
  • Develop, implement and modify recordkeeping as deemed necessary
  • Prepare & review the NSSF and Salaries income Tax reports and statements before declaration and ensure compliance with payment, reporting, or other tax requirements
  • Develop, maintain, and analyze budgets, preparing periodic reports comparing budgeted costs to actual costs.
  • Check BVA’s reports on monthly basis for expense tracking & reclassification in grants.
  • Process of bank and cash transactions on daily basis
  • Prepare and check bank and cash reconciliation statements of all accounts on monthly basis
  • Review petty cash backup documentation for validation purposes
  • Complete weekly counts, reconciliation and requests for replenishing petty cash float signing authority and specific compliance
  • Process payments through preparation of checks or bank transfers after submission of complete supporting documents.
  • Review and check all transactions are in compliance with donors and ARM requirements
  • Prepare cash forecasts and Cash Transfer Requests keeping in mind the monthly cash needs
  • Prepare monthly payroll accurately and ensure timely disbursements
  • Produce timely and regular balance sheet accounts reconciliation
  • Prepare draft donor financial reports
  • Stay informed about all new rules, procedures and technologies introduced to accounting in addition to new legislations set by ministry of finance
  • Support fiscal and legal matters including preparing and followup on annual government needed audits with the lawyer, ministries and others
  • Prepare and update Grants/Budget and all documents Filing
  • Perform some administrative duties as requested

Framework, Boundaries, and Decision Making Authority

The jobholder has the authority to solve on-the-spot issues arising with suppliers and bank representatives; any activity outside the authority of the Accounting & HR Coordinator should be communicated to the Executive Director before any decision is taken.

Knowledge, Skills and Abilities

Bachelor’s degree in Business administration/ Accounting or related fields Master’s degree is a plus Experience: 2-4 years Excellent command of English & Arabic Excellent Microsoft Office Skills Excellent organizational & time management skills Detail-oriented Problem-solving and analytical skills

External Communication

Regular contact with suppliers Regular contact with banks Regular contact with Auditor Regular contact with accounting/finance on donors’ side Occasional contact with the lawyer Occasional contact with the Ministry of Finance and Interior Occasional contact with job candidates

Communications & Work Relationships

Internal Communication

Regular contact with Coordinators Occasional contact with Assistant Coordinators Regular Contact with Administrative Team Occasional contact with all other staff Regular contact with Executive Director and Programs Director

Recruitment Involvement:

The jobholder responsibilities in this area include but are not limited to:

  • Post vacancy announcements and organize resumes and job applications.
  • Screen CVs as per ARM guidelines and job requirements.
  • Schedule job interviews and conduct first interviews to ensure that appropriate selection and the recruitment procedures are followed in an effective and efficient manner.
  • Select qualified job applicants to refer them to managers and make hiring recommendations when appropriate.
  • Ensure background and reference checks are completed.
  • Prepare employment contracts and necessary paperwork.
  • Contact unsuccessful candidates to inform about hiring results.
  • Prepare and set up for new employee orientation (setting up a designated workstation, email address, keys, etc.)
  • Explain company personnel policies, benefits, procedures, schedules, and values to employees or job applicants

Performance Management Involvement:

The jobholder responsibilities in this area include but are not limited to:

  • Follow-up with both employees and direct supervisors on review dates and forms in order to ensure that all procedural requirements are fulfilled.
  • Provide assistance by answering all enquiries regarding the process to guarantee conformity and consistency.
  • Collect, process and share results with the Directors confidentially
  • Coordinate and schedule meetings with each staff member and the direct supervisor to discuss the results and ensure their fairness.

Personnel Involvement:

The jobholder responsibilities in this area include but are not limited to:

  • Monitor the daily attendance of employees in all MCCs.
  • Update and maintains payroll records and amendments list to support payroll preparation.
  • Maintain leave, sickness and overtime reports.
  • Assist with monthend consolidation of payroll.
  • Prepare the NSSF registration/termination forms and documents of all employees.
  • Prepare NSSF family declarations of employees.
  • Prepare tax declaration forms with accountant and auditor.

General HR Tasks:

The jobholder responsibilities in this area include but are not limited to:

  • Participate and assist in research related to HR issues, according to requirements of management ensuring enhancement of information to support decision-making.
  • Staying up-to-date on best practices and adapting internal procedures accordingly.
  • Assist in providing specific HR guidance for ARM/MCC team to ensure proper compliance with and application of HR-related services.

Communications & Work Relationships

Internal Communication

  • Regular contact with Coordinators
  • Occasional contact with Assistant Coordinators
  • Regular Contact with Administrative Team
  • Occasional contact with all other staff
  • Regular contact with Executive Director and Programs Director

External Communication

  • Regular contact with suppliers
  • Regular contact with banks
  • Regular contact with Auditor
  • Regular contact with accounting/finance on donors’ side
  • Occasional contact with the lawyer
  • Occasional contact with the Ministry of Finance and Interior
  • Occasional contact with job candidates

Framework, Boundaries, and Decision Making Authority

The jobholder has the authority to solve on-the-spot issues arising with suppliers and bank representatives; any activity outside the authority of the Accounting & HR Coordinator should be communicated to the Executive Director before any decision is taken.

Knowledge, Skills and Abilities

  • Bachelor’s degree in Business administration/ Accounting or related fields
  • Master’s degree is a plus
  • Experience: 2-4 years
  • Excellent command of English & Arabic
  • Excellent Microsoft Office Skills
  • Excellent organizational & time management skills
  • Detail-oriented
  • Problem-solving and analytical skills
Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
17 Sep, 2018
Intervention Sector(s):
Advocacy & Awareness, Migrant Workers, Women Status & Issues
Application Deadline:
Friday, 21 September 2018
Contract Type:
Part Time
Period of Employment:
Open contract, with 2 months probation period
Salary
Starting $1000 for 30 hours/week
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
3 to 5 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
Basic
Country/City: 
  • Lebanon
  • Beirut
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