General administration & communication officer
Interested candidates in this position should send their CV along with a cover letter, to [email protected] and include the job title above in the email subject and cover letter by February 28th 2018.
Applications received after the closing date will not be considered.
Only shortlisted candidates will be contacted.
JOB PURPOSE:
The General administration & communication officer assists the Country representative in day to day activities. The position will be based in Beirut.
REPORTING LINES: Post holder reports directly to the Country Representative
KEY RESPONSIBILITIES:
Ensure pre-accounting of expenditures in Lebanon
• Ensure the management, processing and classification of invoices and other accounting documents for expenses incurred by the SSI. Preparing payments
• Receive spending listings and invoices for expenses incurred by AMEL. Ensure the eligibility of the latter.
• Prepare accounting records to be entered: accounting codes, analytics, projects.
• Pre-register the expenses incurred locally by the SSI and supplement, in analytical coding, the expenses incurred by AMEL in accordance with the SSI procedures.
• Carry out a monthly cash inventory and carry out the weekly monitoring / control of the service funds (EMA)
• Perform monthly closing: cash inventories, analytical reconciliation, bank reconciliations
• Provide the accounting information necessary for the budgetary follow-up of the mission in Lebanon (general budget of the SSI, budgets by projects, specific budgetary follow-ups) and the preparation of financial reports due to third parties (donors)
• Provide the accounting information needed to prepare the SSI budget for Lebanon
• Participate in the preparation of financial audits requested by donors
• Define, implement and evolve the local accounting system, architecture and tools according to the needs of the association
Manage purchases, service providers and suppliers
• Carry out purchases in accordance with SSI procedures and donor procedures
• Manage applications for expense authorization
• Participate in the management of suppliers with the partner association
• Carry out calls for tenders and competitive tender, in liaison with the country representative
Participate in the general activities and management of the structure
• Participation in various internal meetings and, on request, meetings with other bodies
• Participation to various encounters for the purpose of translation from Arabic to English to the country representative
• Contributions to the improvement of tools, and operating procedures
• Contribution to other activities, according to emergencies and priorities
• Participate, where appropriate, in the training and support of partner structures in terms of accounting and administrative management
Participate in communication activities of the structure
• Assist in communication activities including the organization of events, trainings, conferences and exhibition
• Translate documents from Arabic to French or English and from French to Arabic
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
