Logistics Manager

Objective 1 : Provide leadership in the area of activity (5%)

Responsible for:

monitoring and analyzing logistical indicators in his/her zone

 

assessment of the logistical capacities of his/her zone

 

support to Program Managers in the assessment of their needs

Tasks

 

Optimizing the logistics response for his/her zone by analyzing indicators, making recommendations and providing information updates

 

Maintaining updates of the logistics capacity in his/her zone and planning accordingly

 

Making available all logistical information needed for the elaboration of projects, training and monitoring Program Managers

 

Submit the monthly logistics report and other reports if required

Objective 2 : Implement and ensure the performance of the supply chain (25%)

 

Responsible for:

 

ensuring conformity with ACF procedures at each stage of the supply chain

 

performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone

 

advice, information and alerts on the processing of requests to the requesters

 

comprehensive knowledge of the market in his/her zone

 

timely and high-quality reporting on his/her area of activity

 

Tasks

 

Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures

 

Contributing to the Project Procurement Plan at the launch of new projects

 

Monitoring the Supply Plan

 

Establishing the Treasury Forecast

 

Receiving and approving the Procurement Requests and updating the Procurement Follow-Up

 

Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises)

 

Negotiation and selection of suppliers

 

Controlling deliveries to bases and programs

 

Control stock management (storage conditions, reporting, expiry dates) and stock movements

 

Collecting data on the market and local suppliers

Objective 3 : Implement and ensure the performance of fleet & facilities management (15%)

 

Responsible for:

 

safety of the working and living environment

 

provision and maintenance of logistical equipment

 

security of logistical equipment, training and assistance to users

 

supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment

 

provision of water and energy supplies to all buildings required for the functioning of the base and the living environment

 

timely and high-quality reporting on his/her area of activity

 

Tasks

 

Undertaking or supervising the installation, maintenance and repair of logistical equipment

 

Supervising the equipment list at the base

 

Assessing the needs for logistical equipment and ensuring proportional allocation

 

Supervising an inventory and reporting on the state of repairs of property on arrival and departure

 

Supervision of the energy sources and vehicle fleet management: maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

 

Supervision of security guards and drivers

Objective 4 : Implement and ensure the performance of information and communication technology and network management (15%)

 

Responsible for:

 

the setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards

 

the security of both equipment and its users

 

training and support to users

 

rationalization of the costs of equipment utilization

 

assistance to the Logistic Coordinator in the strategic choice of equipment

 

Tasks

 

Undertaking or supervising the installation, maintenance and repair of equipment

 

Maintaining the equipment list

 

Assessing the needs for equipment and ensuring proportional allocation

 

Putting in place rules for the use of equipment and ensuring they are observed

Objective 5: Contribute to security management : Security (15%)

 

Responsible for:

 

working with the Head of Base/operational coordinator on the definition of a local security plan

 

putting in place security guidelines for the base and ensuring they are properly applied

 

Putting in place security briefing and training of ACF teams

 

Tasks

 

Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Head of Base/operational coordinator

 

Writing of the local security plan and transmitting to Field Coordinator for validation

 

Monitoring the application of security procedures, issuing reminders and alerting the Head of Base/operational coordinator as and when necessary

 

Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.

 

Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 6: Setting in place and following up collaboration and coordination in logistics with the mission's partners (5%)

 

Responsible for

 

analysing the risks in logistical matters and formulating recommendations concerning the selection of partners

 

implementing and monitoring the modes of logistics management in the framework of joint projects

 

establishing with the partner the logistical aspects of partnership conventions and agreements

 

ensuring that the undertakings of ACF and its partners on logistics matters are respected

 

playing a role in consolidating the capacities of partners where a need is identified

 

at base level, taking full advantage of all innovative practices in the management of partnerships

Objective 7: Manage the Logistics team in the base (15%)

 

Responsible for:

 

day-to-day management of his/her team (guidance, follow-up, motivation)

 

evaluating the performance and developing the skills of his/her team members

 

Tasks

 

Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team

 

Taking part in the recruitment of his/her teams

 

Organising and leading team meetings

 

Working out and monitoring individual action plans for team members

 

Managing planning operations, task sharing and coordination of work

 

Providing for evaluation interviews for team members

 

Providing technical support to the teams

 

Identifying the training needs of team members

 

Devising, organising and leading training sessions

 

Managing difficulties in the team

Objective 8 : Support humanitarian activities of Action Against Hunger

 

Support the emergency interventions of the organization as per the employee’s abilities.

 

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

 

Promote gender equality within the humanitarian and/or development work

 

KNOWLEDGE AND EXPERIENCE REQUIRED:

Training/ Education:

University degree with professional experience in humanitarian logistics work.

Technical specific knowledge: Procurement management, fleet management, Supply Chain management, Inventory control, intermediate IT knowledge.

Previous experience: 2 years minimum experience working on projects at humanitarian aid organizations and/or international donors or private sector.

Humanitarian sector knowledge: Compulsory

Action Against the Hunger knowledge: Is an asset

Languages: English compulsory (written and verbal), Arabic an asset.

IT and specific systems: No

Mobility (national/ international): Mobility between bases as required. No international travels required.

REMUNERATION PACKAGE:

The salary will be offered based on Action Against Hunger salary scale and depending on the years of experience.