Human Resources Manager

1. POSITION SPECIFIC OBJECTIVES AND TASKS:

Objective 1 - Staff Management - Implementation of HR policies and Administration (20%)

Tasks

Implement the national staff regulations and related policies and propose changes when necessary, in order to continue complying with labor laws. Any adjustment of existing HR policies will require prior discussion with the HRCo and his/ her validation.

Apply and make sure that  ACF texts and the charter are applied

Assure that the Staff regulations as well as the Labor Laws of Lebanon are being followed at bases and mission levels.  Advise the Heads of Bases on appropriate disciplinary action as situations arise.

Follow the leave plan and attendances. 

Ensures HR administration is accurately maintained as per ACF and local regulations

Ensures complete and up-to-date personnel files are maintained for all locally hired staff.

Prepares and monitors the details of all local labor contracts. Ensures all staff has valid employment contracts and updated job descriptions.

In coordination with Managers, make a planning of annual leaves in the mission

Follow up on annual leave planning and execution of the bases

Ensure each staff in the mission has a valid ID card

Cross Check together with the Bases Admin of individual staff files; Carry out personnel files audits periodically

Responsible for collecting monthly timesheets for expatriates

Objective 2 – Pay and Benefits: Implementation of Policies and Payroll Management (15%)

Tasks

Manage payroll processes to ensure that employees are paid correctly according to their contractual entitlements and manage salary sacrifice arrangements.

Collect and check salaries data of the base before submitting to the HR Coordinator and HoB for validation

Ensure that calculations of end of contracts benefits are correctly done before approval by the HRCo to avoid potential labor disputes and/or legal cases.

Implement the medical benefits policy: collect employees’ eligible dependents details and legal documents, maintain a database and a proper medical expenses reimbursements tracking sheet for the overall mission.

Follow attendance sheet

Objective 3: Support the Recruitment for Zahle Base (15%)

Tasks

Collect the Recruitment Request Form and Job Description and validate them through Coordination

Publish all the new announcements for local staff  in the public boards off Zahle municipality

Report to HR Coordinator any difficulties encountered

Ensure the first screening of CVs

Organize and ensure follow-up of the recruitment process with the Program Managers, participate in interviews and ensure that best practices are observed

Update the contract calendar and ensure that timely renewals and notices are received by all staff

Calculate the salary of new employee and prepare the Job Offering email to send to HR coordinator

Objective 4 - Performance Management: Implementation of the Appraisal system and support HR coordinator on performance analysis (15%)

Tasks

Follow up the job descriptions revision/update process for national staff;

Compile completed appraisals, update the base PA tracking sheet as well as the annual training plan taking sheet and submit them to the HR Co for analysis and action;

Assist in training the staff in the use of HR tools and policies (including the Code of Conduct)

Participate in the development and implementation of a ‘Continuous Professional Development’ framework, including talent management, appraisal and performance management systems

Objective 5 – Onboarding and Exit: Managing all the steps (5 %)

Organize the induction process for new staff (including briefings)

Create the new employee file

Ensure exit interviews for all employees

Objective 6 - Overall Management of the Base and Reporting (20%)

Ensure Internal Communication on Regulations Rule

Ensure Internal Communication on New employee

Inform and coach managers on HR procedures, policies and best-practices, as per their needs.

Ensure that ACF policies and procedures are monitored and maintained.

Follow the HR calendar (monthly and annually)

Attend to the HR monthly Meeting

Update the HR System continuously and on time

Participate and contribute to the Financial Management reviews for ACF Staff

Objective 7 : Security(5%)

Tasks

Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.

Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 8 : Support humanitarian activities of Action Against Hunger (5%)

Support the emergency interventions of the organization as per the employee’s abilities.

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

Promote Gender Balance in teams when recruiting  

KNOWLEDGE AND EXPERIENCE REQUIRED

Training/ Education:

·        
Bachelor’s degree in HR Management, or social sciences, or related
discipline preferred

·        
Post Graduate qualification in Human Resource Manager will be an added
asset

Technical specific knowledge:

·        
Ability to communicate and perform within an international and
multicultural team. Communicate effectively, verbally and in writing, to a
diverse audience.

·        
Plan, organize and prioritize work.

·        
Assign and supervise the work of others.

·        
Demonstrate the highest level of ethical behaviour.

·        
Remain flexible in order to adapt to changes in work environment.

·        
Study and apply new information and take initiative.

·        
Excellent time-management, problem-prevention and problem-solving
skills.

·        
Work accurately with close attention to detail.

·        
Maintain confidentiality of sensitive information.

·        
Possess a work ethic that includes neatness, punctuality and accuracy.

·        
Excellent interpersonal skills to facilitate interaction with the
workforce.

Previous experience:

·        
At least 5 years of professional experience across all HR disciplines,
including employment,

Benefits, compensation, employee relations, training and development, workers compensation and conflict resolution 

2 years of experience in managing people.

·        
Experience with conflict management and resolution

·        
Experience working with a diverse workforce.

·        
Demonstrate high level of training skills

Humanitarian sector knowledge:

·        
Prior experience working with a non-profit community services
corporation a plus.

Action Against the Hunger knowledge:

·        
Not a compulsory requirement

Languages:

·        
Compulsory: English and Arabic

IT and specific systems:

·        
Basic computer skills, including e-mail, word processing and
spreadsheets.

·        
Advance skills on Excel

Mobility (national/ international)

National

Our remuneration package:

• We offer immediate incorporation to a dynamic international network with the following remuneration package:
• Salary: from 2,191 USD to 2,472 USD gross per month according to candidate’s previous experience (according to standard list of Action Against Hunger - Spain).
  Action Against Hunger - Spain remuneration system allows a salary progression based on the annual development appraisal.
• LBP 8,000 daily transportation allowance on working days
• Social security registration and NSSF family allowance if eligible
• Complementary health insurance for you and your dependents
• Work accident insurance
• Life insurance (after 3 months of contract)
• School allowance for your children if eligible as per the official decree 
• 1.5 days of paid holidays per month
• Approx. 18 days per year of public holidays
• Many training opportunities