Project Development Officer (Lebanese Nationals Only)

1. Fundraising

Context Analysis

Analyse the country’s socio-economic situation, (donor) trends, needs and gaps

Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

Maintain active and regular working relationships with donors

Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia

Regularly update a directory of donors, international and local NGOs, other partners and stakeholders

Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country

In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings

Fundraising and proposal development

Identify funding opportunities;

Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals

Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators)

Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance

Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound

Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals

Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance

Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team

When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

Participate in and take minutes of kick-off and close out meetings for each project

Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow

Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU

Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports

Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU

Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams

Partner Follow-up

Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance

Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement

3. Management and Internal Coordination

Staff Management (if any)

Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities

Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity

Internal Coordination and Communication

Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings

Ensure these meeting minutes are sent monthly to HQ

Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward

Filing

File properly contractual project documents both in hard and soft copies

Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources

4. External Communication

Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report

Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Expected skills and qualifications

Master Level education in a relevant field such as International Relations or Development

Project management experience (management, planning, staff development and training skills) in development programs

2-5 years previous work experience in a relevant position

Proven capabilities in leadership and management required

Excellent skills in written and spoken English

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressure