Consortium Coordinator
Requires a Cover Letter?:
yes
Application Submissions Guideline:
Applications should include a detailed CV with at least two References. Please send your CV, in English, writing in the subject the reference "Consortuim Coordinator" to the following e-mail address: [email protected]. The deadline for submission is February 28, 2019. Any CV submitted without reference to the position will be disregarde.
Contact Person Email:
Description:
Objective
- To represent and position the consortium towards external stakeholders ensuring the mission, vision and interests of the consortium and its members are protected;
- To facilitate coordination and communication among consortium partners and ensure the consortium partnership operates in an effective manner;
- To ensure the project is implemented in a timely and professional manner, according to objectives, goals and indicators, in line with donor requirements and based on beneficiary needs.
Duties and Responsibilities
- Representation
- Protect and promote the vision, mission and interests of consortium partners towards external stakeholders;
- Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities;
- Where relevant, expand the donor portfolio of the consortium by tracking funding opportunities
- Attend government, UN, NGO and donor meetings and present ongoing consortium activities;
- Ensure the visibility of the consortium amongst humanitarian, donor and government actors throughout the project;
- Effectively manage coordination with other actors (UN, NGOs) intervening in a similar sector;
- Ensure the continuum of consortium PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring the consortium in the media;
- Oversee the consortium’s communication activities including media visits, photographer’s mission, videos, etc.;
- Lead the drafting and dissemination of position papers, statements, reports and releases on the consortium’s engagements and humanitarian advocacy.
2. Internal Coordination
- Effectively manage partnerships between the different parties of the consortium to ensure smooth collaboration;
- Ensure regular and open/transparent communication between consortium partners;
- Regularly communicate with consortium Country Directors on project activities;
- Convene and chair regular (e.g. monthly, quarterly) consortium steering committee meetings to discuss programme and financial issues, disseminate minutes and follow up on action points;
- Carry out weekly catch ups with consortium key focal points.
- Support the development and maintenance of a coherent consortium strategy across all partners;
- Promote harmonization of approaches and methodologies across all consortium partners by developing and monitoring use of common tools, as well as creating opportunities for experience sharing and learning;
- Coordinate the development of all technical tools related to the consortium’s project (ToRs for consultants and evaluators, ad hoc reports, capitalization reports…);
- 3. Project Cycle Management
- Project Planning
- Define project implementation modalities and methodologies (including, but not limited to technical specifications, identification and registration of beneficiaries, distribution and sensitization);
- Organize project kick-off and close-out meetings;
- Together with the Project Managers of consortium partners, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.
- Project Implementation Follow-up
- Oversee and monitor the work of consortium and local implementing partners, ensuring that technical quality and standards are considered and respected during project implementation;
- Support the Project Managers of each partner to implement all aspects of the project;
- Conduct regular follow-up of work plans, identify and address any delays in a timely and effective manner;
- Monitor output achievement, cash burn rates and ensure a timely completion of the project
3. Project Quality Control
- Conduct periodic field visits to validate progress reports, identify problems and issues to address during Consortium Management Team meetings and make recommendations for improvement;
- Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;
- Advise consortium Project Managers to adapt implementation of the project according to monitoring and evaluation findings;
- Advise on and assist with project reviews conducted by internal and external monitoring and evaluation team;
- Coordinate and put in place a program capitalization system in collaboration with each focal point from each consortium partner
4. Grant Management
- Ensure that contractual obligations are met in terms of project deliverables;
- Ensure the activities are implemented according to the approved donor and partnership agreement;
- Ensure that donor rules and procedures are understood and respected by all parties, sharing information and conducting training if required on proposed systems and processes for consortium management;
- Develop a reporting schedule that is agreed by all consortium members;
- Ensure external reporting for all the consortium members according to donor and ACTED requirements is respected by all according to agreed deadlines;
- Collect and consolidate narrative reports from consortium members for donor reporting;
- Prepare documentation for any project modifications, including budget revisions, amendments or extensions. Ensure such changes are made in close consultation with the consortium partners;
- Together with the Country Finance Manager, manage and negotiate any budget changes in accordance with donor and ACTED HQ criteria.
Key Performance Indicators
- Number of technical documents (consortium strategy, advocacy paper, project methodologies and approaches, capitalization documents) produced
- Number of internal and/or external articles/news/videos, etc. published about the consortium during the past 6/12 months
- Regular coordination meetings conducted among consortium partners
- Project completed on time without the need for an NCE
- % of contractual performance indicators achieved
- Positive monitoring and evaluation reports (internal and external)
- Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities
- Number of donors supporting the consortium and % change as compared to previous year [only where relevant]
- % annual budget increase/decrease of the consortium budget as compared to previous year [only where relevant]
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
14 Feb, 2019
Intervention Sector(s):
Development
Application Deadline:
Thursday, 28 February 2019
Contract Type:
Full Time
Period of Employment:
N/A
Salary
N/A
Salary Range:
2000 to 2500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
2 to 3 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City:
- Lebanon
- Beirut