Administrative and Financial Officer

Administrative and Financial Officer

Employer: Act for the disappeared

Deadline for applications: December 1, 2018

Contract: Part time position

Location: Beirut

Act for the Disappeared is seeking to hire an administrative and financial officer. 

Act for the Disappeared is a local non-profit, non-partisan Lebanese human rights organization based in Beirut. Act aims to clarify the fate of the thousands of forcibly disappeared and missing persons in Lebanon and contribute to a reunifying national reconciliation process, based on establishing facts and restoring the dignity of victims. ACT seeks to empower the relatives of the victims, engage the Lebanese society in supporting this cause, lobby the authorities to create a sustainable solution and increase the youth's understanding of the consequences of violence to prevent repetition.

The administrative and financial officer will report directly to the Project coordinator of Act for the Disappeared. The administrative and financial officer main duties include, but are not restricted to:

About the job:

Your main duties and responsibilities will be: 

Administration 

- Keep soft records of all Admin contract, such as agreements and MoU, employment contract and employee HR files and have the relevant documents/papers filled 

- Prepare order requests for all office needs (stationary, cartridges furniture, etc...), followed by payment requests 

- Act as focal point for meeting/workshop rooms bookings and support the project manager in logistical issues

- Ensuring data of newly recruited staff is properly recorded on both the staff list and HR Master file; Personnel information such as marital status, position, salary, leaves. And Follow up with HR Beirut on staff social registration, staff medical insurance, and IDs 

- Track staff leaves, time sheets and pay slip. 

Finance  

- Maintain a timely and proper organization of the accounting supporting documents and filing according to donor requirements and Maintain proper filing of all financial documents

- Complete cashbooks and scan related documents ​

- Assist in the preparation of financial report

- Support in fundraising

About you 

To be successful in this role we expect you to have University degree in either Admin, Accounting, Business, finance or related area; Moreover, we also expect the following:  ​

Required  

• Ability to work with Microsoft programs (Excel)  
• Proven ability to work under pressure and meeting deadlines 
• Personal commitment, flexibility, efficiency 
• Well-developed organizational and planning skills 
• Self-motivation and strong team spirit
• Minimum of 1 years' relevant working experience. 
• English writing proficiency.

We offer 

• Contract length: 12 months, part time contract (to be extended subject to the continued availability of funding)
• Monthly Basic Salary USD 600$  
• Duty Station: Beirut
• Start date: January 1, 2018 ​

Languages

Arabic & English

Submission guidelines: All applicants must send a cover letter and an updated CV (no longer than four pages) in English to [email protected] mentioning as subject of your email "Admin and financial officer application".

Closing date for applications: 20th of November 2018.