Internal interfaces
General Manager
Finance Officer
Communication Officer
Council of Environment consultants
Board members
External interfaces
Workshops participants
Partners
In close coordination with the General Manager, the logistics officer and the finance officer,
Ensure that the human resources contracts, invoices and payments are done in due time in coordination with the Finance Officer
Manage the logistics related to implemented activities
Ensure follow-up with other team members, and other relevant partners as needed
Ensure that narrative and financial reporting requirements are met for each project
Ensure that projects are implemented within the expected timeline, budget, and log frame
Follow up the selection process of the participants when applicable
Provide all documents necessary for archiving to the General Managers
Manage procurement of materials needed for workshop
Manage cameras landing to film making workshop and make sure it comes back to CoE office
Be present efficiently during activities and write activity reports
Update the calendar in the office and online calendar
Translate documents when needed
Follow up on:
Flight:
Booking the necessary flight tickets for invited directors (REEF)
Explaining & supporting artists in their visa procedures if needed
Accommodation:
- Managing the accommodation of all directors, artists, invitees and workshop consultants: place, check in and check outs (REEF and Filmmaking workshop)
Transportation:
Managing the arrivals and local transport of all directors/artists from the airport to the venue of
Accommodations
Managing the departures of all directors/artists from their venues of accommodation to the airport
Ensuring the transportation of consultants to the workshop venues and to accommodation place
Food & Refreshments:
Managing the preparation of workshops, events’ receptions, refreshments, and cocktails when
Applicable
Coordinating the team meals during their work days (REEF)
Please send a cover letter and your cv with the job title as a subject to [email protected] [1]
روابط
[1] mailto:[email protected]