Logistic Assistant-Store/ Part Time

Job Purpose / Main Functions:

The Warehouse /Storekeeper will be responsible for managing all supplies and items dispatched and received in TDH, including medications, medical supplies, nutrition food and supplies, and any other warehouse items related to TDH in Lebanon. He/She will also be required to compile waybills, prepare reports, maintain up to date records using TDH Stock Card System, and ensure proper storage handling with best practices.

Duties & Responsibilities / Context  (Tasks) :

• Stock Management:

• Receiving and recording stock inflow and outflow on stock systems
• Verifying goods specifications with Procurement officer and completing appropriate documentation
• Supervising the incoming stock
• Quality control – checking the quality of stocks received and storage conditions; monitoring expiry date of stocks and reporting these in monthly reports
• Stock control - undertaking stock takes at least on a monthly basis and reporting on any discrepancies
• Document in detail any loss, theft or damage to commodities that may occur while they are unloaded, stored or dispatched from the warehouse.
• Maintaining the security of stocks and access to warehouses
• Follow up with suppliers/procurement officer and transporters about deliveries and problems.
•  Support to Distributions:
• Liaising with the Program Managers/teams and Logistician in coordinating non-food items  and other supplies in preparation for distribution activities.
• Compiling stock data to assist the Program Manager/team in developing distribution plans and reports.
• Stock Record Keeping:

• Maintenance of daily stock documentation / records as per TDH and donor requirements
• Production of monthly stock reports
• Reconciliation of stocks periodically and reporting on any discrepancies

• Systems Compliance

• Ensure the adherence to warehousing / stock management policies and procedures as set out by TDH and donors

•  Other

• Support Concern’s work in Lebanon by undertaking other tasks as appropriate and required

Job requirements:

Academic Background : Business Administration Degree or Technical Degree in the same area of administration.

Experience: Two to Three years of relevant work experience, preferably with NGO

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

• Self-management: Manages oneself, time and priority, shows flexibility, availability and adaptability. Self-developing, Identifies and expresses development needs.
• Communication and interaction: Communicates in a clear, concise, responsible way and constructive way. Listens Actively. Manages conflict maturely.
• Teamwork: Shows solidarity and trust. Cooperates to achieving goals. Supports colleagues. Uses a collaborative attitude within and outside the department.
• Mission orientation: Respects the values defined, Courage, Ambition, Respect and Commitment. Represents the Mission of Tdh and contributes to it. Acts in Tdh interest.

Technical and methodological competencies (TMC) :

• Respect for the institutional framework: Knows and respect Tdh working  framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.
• Innovation & Development: Stays informed on any innovation in the field of work, contributes to their development, shares into good practices.
• Quality, Monitoring & Reporting: Produces quality reports, respects reporting guidelines. Collects necessary information for professional activities and monitors self-tasks and goals.
• Language & Computer skills: Masters language that are useful for the job: Good written and spoken English and Arabic. Masters tools and application that are activity specific: Microsoft Office

Other Skills:

• Ability to prepare computerized spreadsheets and reports
• The ability to work in a systematic and organized manner

Reports to: Logistics Manager

Location/Travel:  Tyr  - South

Tdh Foundation, Lausanne has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff.