Assessment of Reproductive Health services in Lebanon during COVID19

REQUEST FOR QUOTATION

RFQ Nº UNFPA/LBN/RFQ/2020/012

 

 

Dear Sir/Madam,

 

UNFPA hereby solicits a quotation for the following service:

 

Assessment of Reproductive Health services in Lebanon during COVID19

 

UNFPA requires the provision of technical research expertise of a firm/company for the conduct of an assessment of Reproductive Health services during COVID19. The consultancy firm needs to have technical and operational capacity to conduct, within a timeline of 8 weeks, qualitative and quantitative research covering 3 target populations (key stakeholders, health care providers and beneficiaries) across Lebanon 

 

This Request for Quotation is open to all legally-constituted companies that can provide the requested services and have legal capacity to operate in the country, or through an authorized representative.

 

Interested applicants should refer to the consultancy TOR (attached) and submit their technical proposal as per annex II. The budget proposal should not exceed 22,000 USD

 

1. About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

 

 

Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Maguy Ghanem

Tel Nº:

961 1  3 815248

Fax Nº:

961 1  962581

Email address of contact person:

[email protected]

 

The deadline for submission of questions is 10 August 2020 5:00 PM Beirut time. Questions will be answered in writing and shared will parties as soon as possible after this deadline.

 

1. Content of quotations

Quotations should be submitted in a single email whenever possible, depending on file size to the secured email [email protected]. Quotations must contain:

1. Technical Project Proposal- Annex II  
2. Bid Submission Form (Annex III)
3.  Bidder Identification form (Annex IV )
4. Format of Bidder’s Previous Experience (Annex V)
5. Sample reports about similar studies

All requested documents must be signed by the bidding company’s relevant authority and submitted in PDF format.

 

1. Instructions for submission

 

Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly filled out and signed price quotation form, and are to be sent by email to the contact person indicated below no later than : Monday August 3rd 2020 at 5pm Beirut time

 

Name of contact person at UNFPA:

Manar Sarsam

Email address of contact person:

[email protected]

 

Please note the following guidelines for electronic submissions:

• The following reference must be included in the email subject line: RFQ Nº UNFPA/LNB/RFQ/2020/012 – Assessment of Reproductive Health services in Lebanon during COVID19. Proposals, including both technical and financial proposals, that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
• The total email size may not exceed 20 MB (including email body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.
• Any quotation submitted will be regarded as an offer by the bidder and does not
  constitute or imply the acceptance of any quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ.

 

1. Overview of Evaluation Process

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated and scored first, prior to the evaluation and scoring of price quotations

 

 

Technical Evaluation

Technical proposals will be evaluated based on their responsiveness to the service requirements /TORs listed in Section II and in accordance with the evaluation criteria below.

Criteria

[A] Maximum Points

[B]

Points attained by Bidder

[C]

Weight (%)

[B] x [C] = [D]

Total Points

Technical approach, methodology and level of understanding of the objectives of the project

100

 

20%

 

Work plan/time scales given in the proposal and its adequacy to meet the project objectives

100

 

20%

 

Professional experience of the staff that will be employed to the project proving demonstrated expertise in evaluation and related processes (CVs, etc.)

100

 

15%

 

Specific experience and expertise relevant to the assignment

100

 

30%

 

Profile of the company and relevance to the Project. 

100

 

15%

 

Grand Total All Criteria

500

 

100%

 

 

 

The following scoring scale will be used to ensure objective evaluation:

 

Degree to which the Terms of Reference requirements are met based on evidence included in the Bid submitted

Points

out of 100

Significantly exceeds the requirements

90 – 100

Exceeds the requirements

80 – 89

Meets the requirements

70 – 79

Partially meets the requirements

1 – 69

Does not meet the requirements or no information provided to assess compliance with the requirements

0

 

Financial Evaluation

Price quotes will be evaluated only for bidders whose technical proposals achieve a minimum score of 60 points in the technical evaluation. Also Budget proposals beyond 22,000USD will not be considered for review.

 

Total score

The total score for each proposal will be the weighted sum of the technical score and the financial score.  The maximum total score is 100 points.

 

Total score =60% Technical score + 40% Financial score

 

1. Award Criteria

In case of a satisfactory result from the evaluation process, UNFPA intends to award a Professional Service Contract on a fixed-cost basis to the Bidder(s) that obtain the highest total score.

 

1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

 

1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of invoice and delivery/acceptance of the milestone deliverables linked to payment as specified in the contract.

 

1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s policy regarding fraud and corruption is available here: Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit Ms. Asma Kurdahi at [email protected] . Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at [email protected].

 

1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

 

General Conditions of Contracts:

De Minimis Contracts

 

 

This Request for Quotation is subject to UNFPA’s General Conditions of Contract: De Minimis Contracts, which are available in: English, Spanish and French

 

Please make sure to specify the title of the consultancy in the subject of your email/application.

 

ONLY consultancy firms, not individuals, are eligible to apply.