Procurement Officer
Kindly submit your cover letter along with your curriculum vitae to the e-mail: [email protected], mentioning the job title in the subject.
Any Email that does not contain a title will be automatically discarded.
Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.
Driving License is mandatory.
ROLE AND RESPONSIBILITIES
- Procurement planning and strategy
- Supports the drafting of Procurement Plans, in line with internal and donors guidelines
- Reviews the Procurement Plans on a monthly basis in coordination with base teams, verifies that they match actual procurement implementation and forecast, and updates them as necessary
- Consolidates and shares updated Procurement Plans as required
- In view of the Procurement Plans, recommends procurement strategies to improve efficiency at the mission level: grouping of purchases, framework agreements…
- Capitalizes regularly updates, and shares procurement data, using the dedicated tools (suppliers list, price list, procurement validation follow-up…)
- Procurement validation
- Is the focal point in the Logistics department to follow-up and circulate information on the validation of procurement files, between the different departments at Coordination and with Field and HQ teams
- Checks all procurement files received at Coordination for validation, verifying that the provided documentation is complete and correct
- Verifies compliance of the procurement files with regards to internal Procurement Procedures and Donors guidelines
- Liaises with the Field teams if issues are identified in the received procurement files, in order to complete and/or correct the required documentation
- Purchases at coordination level
- Supports in identifying and quantifying the needs for centralized purchases, in coordination with the bases
- Manages procurements centralized at the coordination level for the bases, in line with internal and donor regulations, and dispatches the purchased goods for different departments as health, shelter, etc.
- Supports the Logistics Coordinators for the implementation of market studies and large procurement procedures at mission level (Call for Tenders, Call for Expression of Interest…)
- Review and submit purchase files requiring payment for the finance department
- Internal and external audits
- Visits the bases at least once a month and provides support on procurement activities
- Performs sample check of the procurement files at bases and coordination level, and provides feedback on the compliance to internal and donors procedures
- Supports the Logistics Coordinators in the preparation of external audits
- Archiving and reporting
- Ensures archiving of validated procurement files and contractual documents at Coordination level, in compliance with PU-AMI guidelines. Ensure soft and hard copies are archived according to PU-AMI procedures
- Supports the Logistics Coordinator in the verification and feedback on the monthly Logistics reports received from the bases
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
PRIORITIES OF THE DEPARTMENT
- Follow up on emergency/ongoing purchases
- Follow up on the implementation of log pack tools
- Follow up on procurement plans
MANDATORY REQUIREMENTS
- Work experience: Minimum of 2 years’ experience in procurement( medical and Non-medical), preferably in an NGO
- Knowledge and skills: Good knowledge of procurement standards and donor guidelines, and of the Lebanese purchasing environment.
- Computer skills: the good practice of Microsoft Office and Internet tools
- Other: Valid driving license (minimum 1 year)
ASSETS
Interests: Work in relief
Transversals skills:
- Honest and trustworthy
- Reliable, rigorous and well organized
- Able and willing to learn to extend his/her scope of work
- Able to manage priorities, take initiatives and work without constant supervision
- Motivated and dedicated to his/her job
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت
- بيروت