Health Program Assistant - Bekaa

Background:

Health program aims at reducing vulnerability of Crisis affected populations by ensuring sustainable and equitable access to quality health services across Lebanon.

Job Purpose:

The Program Assistant (PA) will follow up on all administrative, financial and clerical services for program implementation. The PA will also ensure proper documents are collected and payments are in place.

Main Responsibilities:

• Provide administrative and financial support to ensure that department operations are maintained in an effective, up to date and accurate manner
• Receive and review all backup documents from the supported clinics in coordination with the health officers
• Prepare all check requests and payments according to the documents received
• Prepare PHCC monthly cost estimations to be submitted to the finance department ahead of each month
• Follow up on all payment requests in accordance with available budget lines
• Coordinate with field staff to collect clinic documents for contracts preparation
• Liaise with HR department and PHC billing department to prepare Service agreement contracts and PHC contracts
• Close coordination with finance department to ensure all contracts and payment requirements on track
• Follow up on all administrative issues in the respective office
• Coordinate with logistics department on supply chain purchases
• Assist program team in preparation of trainings
• Conduct field visits to follow up on payments as needed
• Perform regular scanning, copying and filing of backup and office documents.
• Support field team as needed

Perform other tasks as requested by line manager

Essential Experience: Experience in administrative or operational support functions with an international organization in Lebanon or with the private sector

Essential Competency: Proficient in Microsoft programs especially Excel, Word and Power Point

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle

• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working