Office Assistant

I. INTRODUCTION

Project Background Information

The Lebanon Reforestation Initiative (LRI) is a Lebanese NGO registered at the Ministry of Interior and Municipalities under no. 1186 on 18 June 2014. LRI started as a project launched in 2010 by the United States Forest Service (USFS) Office of International Programs (IP) through the support and funding of the United States Agency for International Development (USAID). LRI's mission is to restore Lebanon's native forests and to instill commitment to reforestation and wildfire prevention and response, through capacity building of local communities and organizations.

The project is operated by LRI’s offices in Jdeideh, but the position is located in Qaraoun-Beqaa.

II. PURPOSE OF THE POSITION 

LRI seeks a full-time Office Assistant for the NGO for the period of one year, renewable based on available funding and performance. The Office Assistant will help the NGO team ensure smooth work progress and compliance with LRI requirements in addition to the organization and running of the daily administrative operations of the NGO related to the Qaraoun office.  

The Office Assistant is expected to perform the following duties related to the NGO activities and projects in the Beqaa:

• Organize office and assist team members in ways that optimize procedures;
• Coordinate with different LRI departments to ensure compliance;
• Create and update records ensuring accuracy and validity of information on LRI database;
• Archive documents;
• Resolve office-related malfunctions and respond to requests or issues;
• Assist in the procurement process – Contact providers, receive quotations, and share them with the procurement team to complete the procurement process;
• Manage all logistics in the Beqaa office and ensure availability of good working conditions for all Beqaa projects teams, including high speed internet, electricity, office space, etc.;
• Perform receptionist duties when needed; and
• Assist in any other related activities may reasonably be required.

III. REQUIREMENTS & QUALIFICATIONS

The Office Assistant should possess the following competencies, skills, and experience:

• Good academic and proven practical knowledge in the field of administration, business, management, or related fields;
• At least 1 year of relevant office assistance experience;
• Strong analytical, communication and inter-personal skills;
• Excellent reporting skills;
• Candidate should be living in the Beqaa area or close;
• Time management and attention to detail; and
• Fluency in both written and spoken English and Arabic.